Accounts Receviable Specialist

confidential

louisville, KY

JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Accounting Close, Accounts Receivable, Accounts Receivable Management, Accounts Receivable Processing, Billing, Business Administration, Cash Applications, Communication Skills, Corporate Policies, Credit and Collections, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), English Language, Finance, Financial Operations, Hair Styling, Maintain Compliance, Microsoft Dynamics, Microsoft Excel, Multitasking, NetSuite, Operational Support, Oracle, Organizational Skills, Problem Solving Skills, Reconciliation, Record Keeping, Reporting Skills, SAP, Sales, State Laws and Regulations, Time Management
LOCATION
louisville, KY
POSTED
3 days ago

The Accounts Receivable (AR) Specialist is responsible for managing and processing customer invoicing, collections, cash applications, and account reconciliations while ensuring accuracy and timely payment of outstanding balances. This role works closely with internal departments and external clients to maintain positive relationships and support overall financial operations.

Responsibilities

  • Generate and distribute customer invoices accurately and timely
  • Monitor accounts for outstanding balances and follow up on overdue payments
  • Apply customer payments, wire transfers, and ACH transactions
  • Reconcile customer accounts and resolve billing discrepancies
  • Maintain accurate AR records and documentation
  • Prepare aging reports and assist with collection efforts
  • Communicate professionally with customers regarding account status and payment inquiries
  • Collaborate with accounting and sales teams to resolve invoice or payment issues
  • Assist with month-end closing activities and reporting
  • Ensure compliance with company policies and accounting procedures

Qualifications

  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field required
  • 2+ years of accounts receivable, billing, or accounting experience preferred
  • Strong understanding of accounting principles and AR processes
  • Proficiency in Microsoft Excel and accounting/ERP systems
  • Excellent communication, organizational, and problem-solving skills
  • Ability to manage multiple priorities in a fast-paced environment
  • High level of accuracy and attention to detail

Preferred Qualifications

  • Experience with ERP systems such as NetSuite, SAP, Oracle, or Microsoft Dynamics
  • Prior experience in a corporate or shared services environment
  • Knowledge of collections and cash application processes

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About the Company

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Company Confidential

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.
COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.vaco.com/