Accounts Receivable Specialist - Portland Maine

The Accounts Receivable & Finance Support Specialist is responsible for managing the company's accounts receivable process while providing administrative and operational support to the finance department. This role requires strong attention to detail, excellent customer service, problem-solving abilities, and the ability to learn new processes quickly. The ideal candidate is dependable, organized, and enjoys working in a collaborative team environment.

Location: 70 Forest Ave Portland, Maine 04104 United States

 Accounts Receivable:

• Generate and distribute customer invoices accurately and on time
• Process incoming payments via check, ACH, wire, and credit card
• Monitor customer accounts to ensure timely collections
• Follow up on outstanding balances professionally and courteously
• Research and resolve billing discrepancies and customer payment issues
• Apply customer payments accurately to accounts
• Reconcile accounts receivable balances and prepare aging reports
• Maintain accurate customer records and documentation
• Work closely with customers and internal departments and programs to resolve account issues
• Personal Growth -Maintains a high degree of emotional maturity and interpersonal skills; is committed to ongoing learning
• Other duties as required

Finance Support:

• Assist with month-end and year-end closing activities
• Prepare reports and spreadsheets
• Support cash application and account reconciliations
• Assist with financial recordkeeping and filing
• Provide backup support for other accounting functions as needed
• Maintain confidentiality of financial information
• Participate in process improvement initiatives to increase efficiency and accuracy
• Perform other accounting and administrative duties as assigned

• Associate's degree in Accounting, Finance, Business Administration, or equivalent experience preferred
• Previous Accounts Receivable or accounting experience preferred
• Proficiency in Microsoft Excel and Microsoft Office
• Experience with accounting software is a plus
• Strong mathematical and analytical skills
• Excellent organizational and time management abilities

• Free personal membership
• Earned Paid Leave
• Generous program discounts
• Meaningful assistance programs like mentoring and retirement (403(b) and Y Retirement when eligible)
• Training, certification and advancement opportunities