Accounting Software, Accounts Receivable, Adobe Product Family, Billing, Communication Skills, Credit and Collections, Customer Support/Service, Data Entry, Detail Oriented, Mail Processing, Manual Dexterity, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Equipment, Physical Demands, Presentation/Verbal Skills, Project Tracking, Team Player, Time Management, Typing, Writing Skills
Accountability: Performs specific Accounts Receivable support services of data entry, revenue estimating, and invoice processing with a high level of accuracy. Performs general support activities in the department, as necessary.
Responsibilities:
- Builds and maintains open communication with internal field partners to ensure accurate project activity reporting.
- Performs invoicing function for R.J. Corman companies, as assigned, with a high degree of accuracy and completeness.
- Maintains and tracks project activity to ensure accurate revenue estimating.
- Assists with monthly intercompany invoicing efforts.
- Reviews customer invoices to validate against support provided from operating teams.
- Distributes invoices and correspondence to customers in a timely manner.
- Coordinates with Collections team to help collect customer payments in accordance with invoice due dates and contract terms.
- Researches discrepancies on invoices and works with Collections team to improve invoice accuracy.
- Prepares credit memos and/or adjustments to customer invoices, as needed.
- Supports digital strategies and electronic storage of files.
- Assists the Accounts Receivable department with information requests.
- Provides general support or project assistance, as needed.
Specialized or Technical Knowledge, or Education and Experience: At least a 2-year Associates degree and relevant experience in Accounts Receivable invoicing. Excellent verbal and written communication skills, organization, and attention to detail are a must. Proficient with Adobe Pro and Microsoft Office including Excel, Outlook, and Word. Knowledge of accounting software is preferred.
Physical Requirements:
- Limited lifting, no greater than 20 pounds in the movement of office materials and equipment.
- Hand and finger dexterity for use of keyboard skills
Environmental Conditions: Performs duties in an indoor administrative office environment.
Major or Unusual Problems: Invoicing efforts for related but different companies within a growing organization requires a high degree of accuracy and attention to detail. The ability to process a large amount of data in a timely manner is a must.
Job Dimensions: Performs duties under direct supervision.
R.J. Corman Railroad is an Equal Employment Opportunity (EEO) and Affirmative Action employer that is committed to a safe and drug free workplace. R.J. Corman performs pre-employment criminal background checks and substance abuse testing which includes a urine drug test to detect the presence of illegal drugs. We appreciate your cooperation in keeping R.J. Corman a safe and drug free company.
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R.J. Corman Railroad Group LLC