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Accounts Receivable Specialist

Nesco Resource

Irvine, CA

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JOB DETAILS
SALARY
$23–$27 Per Hour
SKILLS
Accounting, Accounting Close, Accounts Receivable, Automation, Billing, Communication Skills, Computer Workstations, Data Entry, Data Quality, Detail Oriented, Distribution Services, ERP (Enterprise Resource Planning), Establish Priorities, External Audit, Finance, Financial Control, Financial Reporting, Government Contracts, Internal Audit, Keyboards, Microsoft Excel, Microsoft Product Family, Multitasking, Order Processing, Order to Cash, Pivot Tables, Power BI, Presentation/Verbal Skills, Process Improvement, Production Support, Purchase Orders, Reconciliation, Regulatory Compliance, Revenue Recognition, Sales, Shipping Documents, Shipping Operations, Support Documentation, Tax Regulations, Team Lead/Manager, Time Management, Vlookups, Writing Skills
LOCATION
Irvine, CA
POSTED
3 days ago


Accounts Receivable Specialist
Shift: 1st Shift (9:00 AM – 5:30 PM)

Schedule Requirements

  • Must be available to work until 9:00 PM on the last business day of the month
  • If the last day of the month falls on a weekend or holiday, availability on those days is required
  • Must be comfortable working at least 2 Saturdays per month


Position Summary

The Accounts Receivable Specialist is responsible for daily invoicing, tracking non-invoiced work orders, and supporting reporting and audit activities. This role plays a key part in ensuring billing accuracy, supporting month-end close, and maintaining strong internal collaboration across departments.



Reporting Structure

  • Reports to: Accounting Team Lead or Business Unit Controller
  • Works closely with:
    • Operations
    • Shipping
    • Planning
    • Production Support
    • Sales and other internal teams
  • Occasional interaction with external customers


Key Responsibilities

Invoicing & Billing

  • Prepare and issue customer invoices accurately and timely using ERP systems
  • Verify purchase orders, contracts, shipping documentation, and order entries prior to invoicing
  • Track and follow up on non-invoiced work orders


Reconciliation & Issue Resolution

  • Review and resolve invoice discrepancies
  • Coordinate corrections with Operations, Sales, and Shipping teams


Month-End Close Support

  • Assist with invoicing-related close activities, including:
    • Revenue recognition support
    • Cutoffs
    • Accruals
    • Reconciliations
  • Perform month-end dock walk audits


Compliance & Audit Support

  • Ensure invoicing complies with:
    • Company policies
    • Contractual terms
    • Tax and export control regulations
  • Provide documentation for internal and external audits


Reporting & Process Improvement

  • Support daily, weekly, and monthly reporting
  • Identify opportunities to improve:
    • Invoicing processes
    • Automation
    • Data quality


Required Qualifications

  • High school diploma or equivalent required
  • Associate's degree in Accounting, Finance, or related field preferred
  • Minimum 2 years of invoicing, accounts receivable, or accounting experience


Technical Skills

  • Strong Microsoft Excel skills (required):
    • Pivot Tables
    • VLOOKUP / XLOOKUP
    • INDEX / MATCH
    • Basic formulas
  • Experience with ERP or billing systems
  • Knowledge of order-to-cash processes


Core Competencies

  • Strong attention to detail and data accuracy
  • Ability to meet deadlines in a fast-paced environment
  • Strong organizational and multitasking skills
  • Effective written and verbal communication
  • Problem-solving mindset with ability to follow established procedures
  • Reliable and punctual with flexibility for overtime and weekend work


Preferred Qualifications

  • Experience with Microsoft Power BI or other reporting tools
  • Background in manufacturing, distribution, or government contracting environments
  • Familiarity with:
    • Billing compliance
    • Tax requirements
    • Export control regulations
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

About the Company

N

Nesco Resource

Companies need talent. You want job opportunities.

That’s where we come in. We create meaningful connections between companies and candidates, and we’ve been doing it for over 65 years.
Our national workforce solutions include contract, contract-to-hire, direct placement services, and managed services for a variety of industries.

We employ specialized recruiters focused in Engineering, Information Technology, Accounting & Finance, Administrative & Customer Service, and Manufacturing & Distribution.

When you need to find a job, we're your partner.

COMPANY SIZE
10,000 employees or more
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Paid Sick Days, Parking, Performance Bonus, Employee Referral Program
FOUNDED
1956
WEBSITE
https://nescoresource.com/