ABOUT OUR CLIENT
Our Client is a leading provider of infrastructure solutions, delivering essential products, equipment, and expertise that support critical projects across the United States. With a strong focus on operational excellence and collaboration, they play a vital role in keeping infrastructure development moving forward.
ABOUT THE ROLE
The Accounts Receivable Specialist supports the day-to-day execution of billing, collections, cash application, and credit activities across multiple operating entities. This role is essential in maintaining accurate receivables, improving cash flow, and ensuring strong financial controls in a fast-paced, multi-entity environment.
RESPONSIBILITIES
- Process and review customer invoices for accuracy and completeness
- Monitor accounts to ensure timely payment of outstanding balances
- Perform collection activities including calls, emails, and follow-ups on past-due accounts
- Assist in resolving billing discrepancies and disputes in partnership with internal teams
- Support efforts to reduce aging balances and improve Days Sales Outstanding (DSO)
- Maintain detailed and accurate account notes and documentation
- Apply customer payments accurately and timely within the ERP system
- Research and resolve unapplied or unidentified cash
- Ensure all payments are properly matched to invoices
- Assist with tracking and reporting unapplied cash trends
- Assist with customer credit reviews and documentation
- Support the setup of new customer accounts and credit files
- Monitor customer payment behavior and escalate risk concerns as needed
- Ensure compliance with company credit policies and procedures
- Perform account reconciliations and investigate discrepancies
- Assist with intercompany reconciliations as needed
- Support month-end close activities related to accounts receivable
- Prepare and maintain basic accounts receivable reports, including aging and collections updates
- Maintain accurate records within ERP and accounting systems
- Identify opportunities to improve processes and increase efficiency
- Support automation and system enhancement initiatives where applicable
- Ensure proper documentation is maintained for all accounts
QUALIFICATIONS
- Proof of eligibility to work in the United States
- Associates or Bachelors degree in Accounting, Finance, or related field preferred
- 2 or more years of experience in accounts receivable, billing, or collections
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Excel including basic formulas, data organization, and reconciliation
- Experience working with ERP or accounting systems
- Strong communication and problem-solving skills
- Ability to manage multiple priorities in a fast-paced environment
BENEFITS
- PPO medical and dental plans
- Vision insurance
- Company-paid basic life and AD&D
- Voluntary life and AD&D
- Short-term and long-term disability
- Flexible spending accounts for health and dependent care
- Generous 401(k) with company match
S
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