Accounts Receivable Specialist - Full Cycle

Accounts Receivable Specialist - Full Cycle

**Must have construction experience**

Position Summary

We are seeking a detail-oriented and proactive Accounts Receivable Specialist with experience in the construction industry to join our finance team. In this role, you will manage the full cycle of accounts receivable for construction projects, ensure timely collection of progress payments, handle retainage, and maintain strong relationships with clients, general contractors, and subcontractors. The ideal candidate understands construction billing practices, including AIA forms, lien waivers, and job-cost accounting.

Key Responsibilities

• Prepare and submit accurate progress invoices, change order billings, and final invoices using construction-specific formats (AIA G702/G703, unit price, lump sum, etc.).
• Track and reconcile project billings against contracts, purchase orders, and job cost reports.
• Monitor accounts receivable aging and proactively follow up on overdue payments via phone, email, and formal notices.
• Manage retainage releases, including conditional and unconditional lien waivers.
• Research and resolve billing discrepancies, disputes, and back charges with project managers, clients, and subcontractors.
• Post cash receipts, credits, and adjustments to customer accounts in a timely manner.
• Collaborate with Project Managers and Estimators to ensure accurate job setup, billing rates, and change order documentation.
• File preliminary notices and mechanics liens when necessary, and maintain lien rights compliance.
• Generate AR reports, cash flow forecasts, and aging analysis for management review.
• Assist with month-end and year-end close processes, including account reconciliations.
• Maintain accurate customer records and credit information in the ERP/accounting system.
• Support credit checks, collections strategy, and bad debt reserve recommendations.

Qualifications & Experience

• 3+ years of Accounts Receivable experience, with at least 2 years in the construction industry (commercial, residential, industrial, or heavy civil preferred).
• Strong knowledge of construction billing practices, AIA documentation, retainage, and lien laws.
• Experience with construction accounting software (e.g., Viewpoint Vista, Procore, Sage 300 CRE, QuickBooks Contractor, or similar ERP systems).
• High school diploma or equivalent required; Associate s or Bachelor s degree in Accounting, Finance, or Business preferred.
• Familiarity with mechanics lien statutes and preliminary notice requirements in relevant states.

Skills & Competencies

• Excellent organizational skills and high attention to detail.
• Strong communication and negotiation abilities comfortable interacting with project teams, owners, and contractors.
• Proficient in Microsoft Excel (pivot tables, VLOOKUPs, aging analysis) and Outlook.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Problem-solving mindset with the ability to research and resolve complex billing issues.
• Understanding of general construction contracts (lump sum, GMP, cost-plus, etc.).