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Accounts Receivable Specialist

Penda Aiken, Inc

Brooklyn, NY

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JOB DETAILS
SALARY
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Ad Hoc Financial Modeling, Analysis Skills, Billing, Budget Reporting, Certified Public Accountant (CPA), Communication Skills, Cost Analysis, Cross-Functional, Detail Oriented, Discrepancy Report, Finance, Financial Analysis, Financial Reporting, Financial Statements, Forecasting, Intuit Quickbooks, Microsoft Excel, Multitasking, Organizational Skills, Past Due Accounts, Payroll Management, Presentation/Verbal Skills, Pricing, Problem Solving Skills, Reconciliation, Record Keeping, Request for Proposals (RFP), Revenue/Sales Reporting, Sales Commission, Standards Development, Time Management, User Documentation, Writing Skills
LOCATION
Brooklyn, NY
POSTED
30+ days ago
Position Type:  Full-TimeStart Date:ASAPLocation:Brooklyn, NYHours: Part-time 20-28 hours a week Compensation:$25.00 – $30.00  hourly,  3 hours of pay per holiday at regular hourly rate
JOB DESCRIPTION - Summary/Objective
 
The Accounting Financial Analyst will have an active role in the monthly reporting and analysis, ad hoc reporting, budgeting, forecasting, and projections. This position is responsible for assisting the finance department in creating accurate and timely financial records for the organization, invoicing services provided, and processing receivables.
Accounting Responsibilities:
  • Develop and implement proper keeping of financial records, making use of current technologies.
  • Ensures all billing information is collected, maintained, up to date, and accurate. This includes the point of contact, payment cycles, invoice-generation preferences, required payment types, etc.
  • Determines and administers new client invoice procedures.
  • Prepares invoices for services rendered. Generate invoices, handle discrepancies, monitor receipts, and follow up on payments.
  • Ensure all payments and invoices are entered into appropriate accounting systems and paper files.
  • Organizes and maintains up-to-date financial records. Records invoice payments in QuickBooks, including the date paid, amount, payment method, and balance due.
  • Collect accounts by sending invoice reminders and communicating with customers via phone, email, fax, or mail.
  • Generate monthly financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity. Escalates concerns and alerts regarding overdue balances to the manager/supervisor/owner.
  • Generate clients require monthly, quarterly, and annual financial statements and reports (GOSR, SCA, OGS,  ACS).
Financial Analyst:
  • Prepare, review, and distribute monthly financial reports to management
  • Examine accounting records, including financial statements and other financial reports, to assess accuracy, completeness, and conformance to standards defined within the department.
  • Evaluate profit and cost efficiencies
  • Develop, maintain, and distribute ad-hoc reports and financial models as needed
  • Assists as needed with Accounts Payable and handles vendor inquiries.
  • Assists with determining RFP pricing and cost analysis.
  • Assists with payroll reconciliation.
  • Assists with monthly sales reports and commission tracking.
  • Assists with doc prep for CPA monthly journal and bank reconciliation.
  • Provides backup support to Payroll Supervisor.
  • Create forms and manuals as needed.
  • Special projects as needed.
Requirements/Qualifications:
  • Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
  • 2+ years of experience in accounting and/or financial analysis.
  • Proficiency with accounting software (QuickBooks preferred) and Microsoft Excel.
  • Strong analytical, organizational, and problem-solving skills with high attention to detail.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills; ability to work cross-functionally.


Penda Aiken, Inc. is an Equal Opportunity Employer.  We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.


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About the Company

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Penda Aiken, Inc