Accounts Receivable & Finance Specialist

Position Purpose

Teton Science Schools connects people, nature, and place through education. Our work depends on strong operational systems that allow programs to run smoothly and sustainably.

The Accounts Receivable & Finance Specialist provides critical support to the Finance Department with a primary focus on billing, accounts receivable, collections, and revenue recognition. This role ensures accurate and timely recording of revenue, maintains balance sheet integrity, and supports cash management and financial operations across all Teton Science Schools programs.

This position plays an important role in supporting the financial health of the organization. Through accurate billing, thoughtful collections processes, strong communication, and attention to detail, the Accounts Receivable & Finance Specialist helps ensure that program teams have the financial support and information they need to deliver excellent experiences across TSS.

Key Responsibilities

Accounts Receivable & Billing

• Manage collection of tuition payments and course deposits across all TSS programs
• Generate and distribute invoices (annual, semi-annual, and monthly) for Mountain Academy and Graduate programs
• Administer ACH payment processes and track incoming payments
• Record tuition and program payments accurately and in a timely manner
• Partner with Admissions and program teams to support deposits and payment plans
• Manage receivables and cash entries for point-of-sale systems (e.g., MySchoolBucks)
• Support program teams in collecting payments for various offerings
• Track and reconcile outstanding balances using monthly rollforward reporting
• Support Salesforce integrations and troubleshoot issues in partnership with senior finance staff
• Perform month-end close processes for program areas (e.g., Wildlife Expeditions)
• Ensure timely and accurate revenue recognition for Field Education and other programs

Collections Management

• Develop, document, and maintain standardized collections processes and procedures
• Create and distribute collections reporting across departments
• Communicate overdue balances and collaborate with department leaders on collection strategies
• Execute collection activities, including outreach, payment follow-ups, and escalation
• Apply late fees and manage delinquent accounts in accordance with policy

Cash Management & Reconciliation

• Record all credit card batches and bank deposits accurately
• Prepare and post journal entries to support monthly close
• Complete monthly bank and account reconciliations
• Assist with preparation and execution of the annual financial audit

Development & Donations Support

• Record donation gifts in Salesforce and Intacct
• Manage non-integrated donations (e.g., parent council dues, stock gifts)
• Reconcile donation records between systems to ensure accuracy and completeness
• Collaborate with Development and Finance teams to maintain alignment across platforms

One TSS Responsibilities

• Collaborate across program areas to support organizational success
• Cross-promote TSS programs when appropriate
• Contribute to a culture of inclusion, equity, and belonging through ongoing development of cultural competency
• Support organizational initiatives and continuous improvement efforts

Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or a related field required; equivalent relevant experience may be considered\
• Strong understanding of general accounting principles; nonprofit accounting knowledge a plus
• Proficiency with accounting systems (e.g., Intacct), Salesforce, Excel, and Google Workspace
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Excellent communication and customer service skills
• Ability to work collaboratively with both internal teams and external stakeholders

Working Conditions & Physical Requirements

• Primarily office-based role with extended periods of sitting and computer use
• Ability to communicate effectively via phone, email, and in person
• Ability to sit or stand at a desk for extended periods (up to 8 hours)
• Occasional interaction across multiple TSS campuses