Accounts Receivable Coordinator

Johnstone Supply, North Americas leading wholesale distributor of HVACR equipment, parts, and supplies has a great opportunity to join our team. Over the last seven decades Johnstone has grown into the industry leader with over 470 distributor branches and 6 distribution centers throughout North America. We work with some of the largest companies in the world, including Daikin/Goodman, Honeywell, Emerson, Johnson Controls, Google and Fujitsu, to provide contractors with world class products, technical expertise, and quality service.

Now is the best time to join Johnstone Supply. Relationship-building is the key to our success, and it shows in everything we do. The Power of Johnstone is everyone who works with us. Our customers, our partners, and our people. Johnstone is growing, and so can you.

Serve as the primary contact for store Accounts Receivable issues, questions and concerns. Process and post daily Accounts Receivable transactions. Provides general assistance in the Accounts Receivable Department.

Operations:

• Scan backup for Miscellaneous Store billings and Branch Mail to ImageNet daily.
• Investigate and processess paperwork for corrections of charges/credits on customer accounts.
• Post bi-monthly store payments to AR accounts.
• Post miscellaneous cash receipts into Sxe, including National Accounts payments.
• Pulls National Account invoices from NextStep website for AP to process via EDI.

• Input and processes daily miscellaneous store charges or credits using Sxe.
• Process all internal accounting corrections and vendor credits using Sxe.
• Assist Accounts Receivable Manager with Store concerns/issues.
• Process all employee and vendor purchases/sales requests.
• Primary contact for Store Accounts Receivable issues, questions and/or concernes.
• Process monthly Distributor Advertising billing to stores.
• Processes vendor invoicing for miscellaneous charges (i.e. catalog advertising allowances, annual meeting expenses); and processes payments received by vendors.

Accounts Payable Operations:

• Assist Accounts Payable with data entry of freight.

Other:

• Assist as a backup to other finance positions.
• Carries out other functions as assigned by the supervisor.

Johnstone Supply believes that each employee's contribution should not be limited by the assigned responsibilities.  Therefore,  it is our expectation that each employee will offer his/her services wherever and whenever necessary to

ensure the success of our endeavors.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:  A High School Dipolma or GED; and at least two years related experience; or equivalent combination of education and experience.

Job Specific Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Excel.
• Knowledge of internal control systems.
• Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Problem solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems.
• Project management skills: establishing objectives, timelines and deadlines; action planning to meet deadlines; evaluating current and future positions.
• Ability to establish and continuously improve work procedures and systems.
• Ability to collect data, evaluate results and draw conclusions.
• Ability to develop and use systems for organizing and keeping track of information.
• Ability to attend to detail.
• Ability to establish priorities and manage multiple tasks.
• Ability to communicate information across different individuals, departments an external parties.
• Ability to listen and converse in a clear and professional manner.
• Ability to effectively present information both orally and in writing.

Work Behaviors:

• Maintain organized work processes, materials and files.
• Ability to work independently and in a team-based environment.
• Works according to the Company’s Guiding Pricinciples.
• Maintains confidentiality of information.
• Keeps the Company’s best interest in mind when considering or addressing issues.
• Works well under pressure and meets deadlines.
• Desire to support and meet the needs of customers, employees, and the Company as a whole.

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical:  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and lift up to 25 pounds.  Specific vision requirements for this position are close vision, color vision, depth perception, and the ability to adjust focus. 

Office Environment: Typical office building with most work performed at a desk using equipment such as PCs, phones, projectors, displays, mobile devices and paper files.

We’re also interested in hiring a great candidate that holds these values so we can further build a strong company culture: 

• Safety: Always prioritizes safety, both at work and at home, while ensuring those who work for you work safely.
• Customer Focused: Take the perspective of those we serve, anticipate their needs, and responding quickly.
• One Team: We win together by collaborating with each other, focusing on the common goal, and leveraging the strengths of the team.
• Own It: Take the initiative, act with a sense of urgency and pride, do things right the first time, and always act with integrity.
• Innovate: Embrace and create change that drives continuous improvement and customer-valued solutions.

At Johnstone Supply, we recognize that our employees’ growth, well-being, and success drives the company’s success. We offer a competitive wage, in addition to health and wellness benefits including medical, dental, vision coverage, and options for supplemental care. We provide the resources you need to take charge of your well-being, including:

• Competitive Paid Time Off (PTO)
• Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting
• Holiday pay – we recognize and pay our employees for 7.5 holidays per year
• Paid Parental Bonding Time
• Employer subsidized medical, dental, and vision plans
• Employer paid life insurance and short-term disability
• Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance
• 24/7 Access to virtual care/telehealth options
• Health Savings Account (HSA) with employer contribution; Flexible spending accounts (FSA)
• Wellbeing program with opportunity to earn reduced medical costs
• Employee Assistance Program (EAP) for you, and your family
• Tuition reimbursement
• Employee referral bonus program
• Employee service milestone recognition program

We understand that our employees are the cornerstone of our success. Our commitment to continuous improvement & investment in our people is only matched by our commitment to superior customer experience.

EOE & E-Verify Participating Employer.