Accounts Receivable Associate

Job Title: Accounts Receivable Associate
Location: Miami, Florida
Type: Direct Hire
Compensation: $45,000.00 to $55,000.00
Contractor Work Model: Onsite
Hours: 40.0 hours per week

Responsibilities

• Coordinate the collection, processing, and disbursement of Housing Assistance Payments (HAP) and Utility Assistance Payments (UAP), ensuring accuracy, timeliness, and proper documentation.
• Perform payment reconciliations and review financial reports to validate the accuracy and completeness of transactions.
• Serve as a point of contact for landlords, tenants, and internal stakeholders regarding payment inquiries, discrepancies, and resolution of issues.
• Review, monitor, and process portability billing, including associated administrative fees and payment obligations.
• Monitor program cash flow, funding allocations, leasing activity, and payment trends to support effective financial management.
• Conduct detailed file reviews to identify duplicate payments, validate ownership information, and detect potential fraud or irregularities.
• Maintain financial data integrity by reviewing, reconciling, and monitoring financial transactions, journal entries, and related records.
• Examine and analyze documentation supporting the disbursement, tracking, and reconciliation of program funds.
• Coordinate monthly and supplemental check runs, including the preparation and submission of positive pay files to financial institutions.
• Compile, organize, and prepare financial, statistical, and management reports for leadership and regulatory requirements.
• Ensure compliance with applicable HUD regulations, agency policies, and established financial controls.

Qualifications

• Minimum of two (2) years of recent experience in fiscal management, accounting, financial operations, or a related field with an operation comparable in complexity to the Housing Choice Voucher (HCV) program; an equivalent combination of education and relevant experience may be considered.
• Ability to obtain all required certifications within established timeframes.
• Advanced proficiency in Microsoft Excel and experience utilizing specialized Public Housing Authority (PHA) software systems.
• Strong knowledge of accounting principles, practices, and systems, including general ledger maintenance, journal entries, accounts payable, accounts receivable, reconciliations, and financial reporting.
• Demonstrated ability to analyze financial information, identify discrepancies, solve complex problems, and maintain accurate financial records.
• Experience preparing, compiling, and presenting financial, statistical, and management reports.
• Working knowledge of financial management systems, data processing applications, and automated reporting tools.
• Strong analytical and organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Excellent verbal and written communication skills, with the ability to effectively communicate financial and business information to management, staff, landlords, tenants, and external stakeholders.
• Proficiency in written and spoken English required.
• Professional working proficiency in Spanish and/or Haitian Creole preferred.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.