Accounts Receivable Associate/File Clerk

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you!

JOIN OUR TEAM

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 14 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Ontario, and Anaheim Hills. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 11 extraordinary brands of the most sought after luxury cars.

We are seeking an Accounts Receivable Associate to contribute to the success of the Business Office Department by providing by successfully reconciling and depositing all monies received by dealerships in addition to maintaining accounts receivable records and taking appropriate collection action on accounts.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks, etc.)
• Employee Referral Bonus Program

*Compensation will be based on experience and skill level.

To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency.

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

Responsibilities

Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Deposits

• On a daily basis, collects, reconciles, and deposits Parts and Service receipts, including credit card transactions.
• Collects monies and log books, reconciles and deposits receipts from vehicle sales; immediately reports discrepancies to management.
• Prepares and reconciles daily deposits; verifying general ledger balances including cash clearing accounts.
• Finalizes cash receipts, updates customer accounts daily. Files cash records, stubs, summary reports and appropriately distributes.
• Maintains accurate records of daily activity in accordance with Company guidelines.
• Prepares customer refunds for overpayments/refunds.

Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Accounts Receivable

• Creates new customer records verifying credit terms conform to Company guidelines.
• Performs weekly schedule review, documents, and immediately communicates any accounting irregularities to management.
• On a monthly basis, generates and reconciles statements.
• Maintains accurate customer records attaching all open invoices with proper supporting documentation in individual customer files.
• Promptly and professionally answers all customer inquiries.
• Processes all inter-Company receivable transactions as directed by the business manager.

Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Collections

• Contacts customers on a regular basis on all items in excess of thirty (30) days; consistently maintains log of customer contact for manager review.
• Researches returns, charge backs, and bad checks; generates reports as directed by management.
• On a daily basis, processes all returned checks and disputed credit card transactions; notifies appropriate personnel and tracks follow up through successful resolution.
• On a weekly basis, submits items to collection agency and recaps account activity.
• Creates new customer records verifying credit terms conform to Company guidelines.
• Performs weekly schedule review, documents, and immediately communicates any accounting irregularities to management.
• On a monthly basis, generates and reconciles statements.

Prepares Required Reports

• Assembles and deploys deposits, collections, and similar report data for management as needed.

Provides Backup Support To File Clerk

• Learns and maintains active working knowledge of the File Clerk job duties and provides back-up support as required.
• Cross trains on the daily collection of Pasadena block deposits; prepares, delivers, and picks up PO Box mail from two (2) locations.

Qualifications

• Automotive experience preferred.
• Education Ideal: Associates’ Degree in Accounting or related to field or equivalent training and experience.
• License Ideal: Current California Driver License with satisfactory Department of Motor Vehicle driving record

Degree/Diploma

Licenses Required