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Accounts Receivable Administrator

Grassi

Bohemia, New York

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JOB DETAILS
SALARY
$70,000–$80,000
SKILLS
Accounting, Accounting Software, Accounts Receivable, Accounts Receivable Management, Accounts Receivable Processing, Analysis Skills, Background Investigation, Billing, Billing Records, Budgeting, Business Operations, Cash Flow, Communication Skills, Contract Requirements, Credit and Collections, Customer Support/Service, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, File Maintenance, Follow Through, Forecasting, Government Contracts, Interpersonal Skills, Manufacturing, Microsoft Excel, Microsoft Office, Multitasking, Office Equipment, Problem Solving Skills, Project Engineering, Project Lifecycle, Reconciliation, Regulatory Requirements, Team Player, Time Management, Traceability, Transaction Processing/Management
LOCATION
Bohemia, New York
POSTED
12 days ago
Grassi's Client, VJ Technologies Inc., is seeking an experienced Accounts Receivable Administrator to join their growing team!

Location : Bohemia, NY, onsite 5x a week
Title  : Accounts Receivable Administrator

Hands-on accounting professional responsible for the accurate processing, tracking, and management of accounts receivable transactions for project-based business operations. Duties include generating and distributing invoices, monitoring receivables and collections activities, maintaining project-specific billing records, reconciling customer payments, and supporting positive cash flow through proactive follow-up and communication with internal and external stakeholders.

Job Description:
  • Process Accounts Receivable transactions in a timely manner and track invoices through final payment receipt.
  • Generate, review, distribute, and maintain accurate invoices in accordance with project milestones, commercial terms, and customer contractual requirements.
  • Develop a complete understanding of each project’s financial details, schedules, budgets, milestones, and billing requirements throughout the project lifecycle.
  • Prepare and maintain reliable accounts receivable forecasts and cash collection projections for management review including generation of a weekly AR aging report.
  • Responsible for resolving all billing issues with customers and settlement against WIP projects.
  • Collaborate with Project Management, Engineering, and Support team to ensure timely and accurate invoicing throughout the life cycle of each project and to resolve invoicing and payment-related issues with the intention of maintaining a positive company cash flow.
  • Monitor accounts receivable aging and proactively follow up with customers regarding outstanding invoices and delayed payments.
  • Conduct accounts receivable collection calls and maintain consistent communication with customers regarding payment status and record all activity on a tracking log.
  • Create and maintain separate files for every project separately to ensure accurate documentation and traceability.
  • Support management by following policies and procedures while complying with federal, state and local financial legal requirements.
  • Effectively work in a team-oriented environment while managing multiple priorities and deadlines simultaneously.
  • Special projects as needed.

Essential Skills:
  • Bachelor’s degree in accounting or other relevant disciplines.
  • Minimum five (5) years of experience in a comparable accounting role within a manufacturing environment.
  • Fully knowledgeable of all basic accounting techniques.
  • Prior experience working with an ERP, MRP or other accounting system.
  • Proficiency in Microsoft Office Suite.
  • Intermediate knowledge in Excel.
  • Ability to multi-task, prioritize and anticipate work needs in a fast-paced environment with emphasis on quality, accuracy and timeliness.
  • Excellent interpersonal and communication skills with the ability to interface effectively with internal and external customers and all levels of management.
  • Analytic ability with strict attention to detail.
  • Reliable and focused team player.
  • Legally authorized to work in the US and able to successfully pass a complete background check and drug screening.

Non-Essential Skills:
  • Experience with project-based accounting methodologies.
  • Advanced MS Excel skills
  • Familiarity with MS AX ERP systems.
  • Prior experience working for a government subcontractor.

Physical & Mental Demands:
  • Regularly required to sit, walk, bend and stand.
  • Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
  • Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment.
  • Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
  • Must be able to fulfill essential job function in a consistent state of alertness and safe manner.

About the Company

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Grassi