Are you a detail-oriented professional with a knack for financial accuracy and a passion for organizational excellence? Pitt County, NC company is seeking an Accounts Payable & Vendor Compliance Coordinator to join their team. In this essential role, you will manage the end-to-end accounts payable process and oversee vital vendor compliance documentation. By ensuring our financial workflows and records are impeccable, you will help maintain our strong vendor relationships and uphold the high standards of integrity that define our company.
Core Responsibilities
Invoice Processing & AP Management
- Precision Coding: Receive, code, and process invoices for office and shop purchases across multiple locations.
- Verification: Match invoices to purchase orders, verify quantities/amounts, and proactively resolve discrepancies or missing documentation.
- Data Entry: Route invoices for approval and enter them into Sage with high accuracy and speed.
- Payment Cycles: Prepare the weekly "Invoices Due Register" and provide complete payment batches for CFO review every Monday.
- Check Runs: Execute weekly AP check runs, match stubs, and ensure systematic filing by location and vendor.
- Reconciliation: Perform regular vendor statement reconciliations to ensure no invoice is left behind.
Vendor Compliance & Records
- Compliance Tracking: Manage Certificates of Insurance (COIs) in Sage, ensuring all documents are scanned, stored, and updated before they expire.
- Lien Waivers: Oversee the collection and management of lien waivers related to vendor payments and job-specific material purchases.
- Audit Readiness: Maintain a robust digital and physical filing system that ensures all financial and compliance records are retrievable and "audit-ready."
- Project Support: Maintain job-cost records for material purchases and assist with special reporting projects as assigned.