Accounts Payable Technician

PURPOSE OF POSITION

Under the direction of the Business Manager, performs technical work in the preparation and processing of accounts payable, including recording, filing, and validating invoices or statements or expense reports. File and assist in record keeping and required reporting for Food Services Department. Subsequently makes payment to all validated creditors and vendors. Position is also responsible for vendor relations and resolution, and reconciliation of general ledger. Position generally improves performance of the Business Office.

QUALIFICATIONS AND REQUIREMENTS

• Supplemental college level course work in accounting, finance, or business. An AA degree in Accounting, Business or Finance is required.
• Acceptable knowledge of standard accounts payable policies, procedures, and regulations impacted by PL 100-297 and PL 93-638.
• Thorough working knowledge of CYMA and its applications.
• Financial record-keeping techniques and management.
• Knowledge of general ledger accounting structure and reconciliations.
• Basic data entry, 10-key calculator, typewriter, operation of computer and assigned software.
• Ability to process computer data to format and generate reports.
• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience, and courtesy.
• Must be bondable.
• Aptitude for numbers; basic knowledge of mathematics.
• Excellent customer service skills required.
• A valid driver's license and a safe driving record.

New employees in this position must provide documentation of immunity or immunization against tetanus, diphtheria, and measles/rubella, and of tuberculosis status by skin test or X-ray within thirty (30) days of hiring, and at such additional intervals as may be determined by the immediate supervisor.

Navajo/Indian preference:

Consideration for employment will be given to Navajo, American Indian or Alaskan Tribal member with the required documentation including the necessary qualifications to meet the minimum requirements of the position. The Navajo/Indian preference law shall apply in all aspects of the position.

EMPLOYMENT CLASSIFICATION

Note: Notwithstanding the above, this position is subject to possible furlough, or reduction in force under NPS, Inc. Personnel Policies; due to unforeseen reductions in program funding that requires such general program changes.

SUPERVISOR

Primary: Business Manager

RESPONSIBILITIES AND DUTIES

• Support and efficiently carry out responsibilities in accordance with Navajo Preparatory School Board, Inc. (NPS) Policies and Procedures.
• Represent NPS in a manner reflecting professionalism and which enhances community understanding of the program.
• Secures and protects the confidentiality of NPS, Inc. student and staff personnel information.
• Provide support to varied general accounting functions; input and retrieve data and produce reports using a personal or on-line computer.
• Audit materials for accuracy, completeness and compliance with NPS, Inc. policies, laws and other regulations.
• Research and resolve discrepancies as necessary.
• Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
• Perform a variety of clerical support duties, including typing, filing, answer phones and questions, process mail and other related work; order supplies according to established procedures.
• Knowledge of applicable laws, rules and regulations related to assigned activities.
• Apply basic accounting principles and practices.
• Work effectively with constant interruptions.
• Responsible for keeping all A/P and Food Services filing current.
• Review checks after being printed (verify amount, vendor, etc.), make copies and submit for signatures.
• Ability to analyze and solve problems.
• Codes, verifies, and electronically enters accounts payable data into ledgers.
• Maintain general and A/P vendor master.
• Assure W-9 on file for vendor prior to payment (understand and transmit at year-end).
• Handles A/P calls and others as needed.
• Maintains logs, enters and balances account data, and generates statistical summary reports as required.
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts; and make modifications as necessary.
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Commit to a career development plan that relates to the scope of services provided to the School.
• Inputs and maintains inventory/assets keeps track of invoices over $5k for yearly audit
• Tags all new asset, completes asset control sheets, and hand inventory receipts for staff asset assignment.

• Performs other duties as may be assigned by Business Manager.

EVALUATION

Will be evaluated in accordance with the Navajo Preparatory School Board, Inc. policies and procedures.