Accounts Payable Tech (AC4101 - Corporate Campus)

Act as vendor contact person for BCFHCC and oversee office flow in processing payment of invoices and maintaining related documentation. Train new accounts payable staff and act as primary AP contact for all audit questions and/or requests.

DUTIES AND RESPONSIBILITIES:

1. Collect, review, and process vendor invoices for payment, matching them with the requisition form(s) and the Purchase Order(s) verifying invoices are being entered within the proper period, accurately and on a timely basis; Coding the individual invoices in identifying the fund, General Ledger code, grant, cost center, location (program), and department. (Refer to the Chart of Accounts); Overseeing office flow, reporting any problems (i.e. internal control) and making recommendations for improvement.
2. Research "balance forward" amounts reflected on the vendor statements for accuracy and notify vendor of necessary corrections; Review the Accounts Payable records for prior payment of the invoices.
3. Attach a copy of the check to the vendor invoice, purchase order and purchase requisition and file maintaining the vendor files in the accounting system for paid and unpaid invoices and maintaining construction files and appropriate spreadsheet schedules.
4. Act as vendor contact person for Communicare Health Centers as well as primary accounts payable contact for all audit questions and requests.
5. Provides excellent internal/external customer service via telephone, fax or face-to-face contact to assist patients with their health care needs.
6. Assist the Purchasing Coordinator when necessary; and train new accounts payable staff.
7. Performs other related duties as assigned.

JOB QUALIFICATIONS:

• Must have at least a High School diploma or GED
• Must have Three years of accounts payable experience
• Must be able to Typing 45 wpm
• Must be able to Ten-Key by touch
• Must have Knowledge of bookkeeping and general office procedures to include filing
• Must have Knowledge of word processing and spreadsheet software
• Scheduled hours and/or work locations are subject to change

PHYSICAL ACTIVITIES AND REQUIREMENTS:

• Finger Dexterity: Using fingers to make small movements such as typing or picking up small objects.
• Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.
• Hearing: Able to hear average or normal conversations and receive ordinary information.
• Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.
• Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other materials.
• Physical: Sedentary work; sitting most of the time. May have to lift folders, files, papers, audio/video equipment, and other such items weighing up to approximately 25 lbs.