Accounting Close, Accounts Payable, Advertising, Aging Analysis, Coaching, Communication Skills, Continuous Improvement, County Ordinances, Cross-Functional, Data Mining, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Electronic Data Interchange (EDI), Insurance Documentation, Interpersonal Skills, Inventory Costs, Leadership, Management Reporting, Mentoring, Microsoft Access Database, Microsoft Excel, Microsoft Office, Operations, Organizational Skills, Payment Processing, Performance Reviews, Physical Inventory, Problem Solving Skills, Process Improvement, Reconciliation, Record Keeping, Reporting Skills, Risk, State Laws and Regulations, Team Building, Time Management, Vendor/Supplier Management
Accounts Payable Supervisor
Position Overview
Our client is seeking an experienced Accounts Payable Supervisor to oversee daily accounts payable operations within a high-volume environment. This role is ideal for a hands-on leader who excels at process improvement, team development, and cross-functional collaboration. The Accounts Payable Supervisor will ensure accuracy, timeliness, and compliance across all AP activities while serving as a subject matter expert for complex vendor programs and reporting.
Key Responsibilities
- Supervise and manage day-to-day operations of the Accounts Payable function
- Lead month-end AP close activities and prepare/distribute related reports
- Review, monitor, and ensure accuracy of all AP transactions
- Serve as the primary contact for AP-related audit inquiries
- Mentor, coach, train, evaluate, and support Accounts Payable team members
- Oversee credit balance reporting and other management reports as assigned
- Maintain ownership of records retention documentation
- Ensure vendor documentation (e.g., certificates of insurance, W-9s) is current and on file
- Develop, document, and maintain AP policies and procedures
- Ensure timely and accurate processing of inventory cost adjustments, debit memos, returns, and vendor credits
- Monitor discount utilization and vendor statement reconciliations
- Develop expertise in vendor programs (e.g., co-op advertising, credits, incentives, financing participation)
- Assist with AP aging analysis and management reporting
- Lead monthly AP aging review meetings to resolve processing roadblocks
- Participate in periodic on-site physical inventories (including occasional weekends)
- Enforce AP policies and internal controls
- Partner cross-functionally with internal departments and stakeholders
- Contribute to continuous improvement initiatives by identifying and correcting inefficiencies
- Perform additional duties as assigned
Supervisory Responsibilities
- Directly supervise, hire, develop, and evaluate Accounts Payable staff
Qualifications
- Minimum 5 years of experience in a high-volume Accounts Payable environment
- At least 2 years in a leadership or supervisory role
- Strong proficiency with Microsoft Office (Excel, Access preferred)
- Experience with ERP systems; data mining and reporting skills a plus
- Knowledge of EDI payment processing preferred
- Excellent organizational skills with strong attention to detail
- Proven ability to manage priorities and meet deadlines
- Strong communication and interpersonal skills
- Demonstrated leadership, problem-solving, decision-making, and confidentiality
Core Competencies
- Team collaboration and cross-functional partnership
- Sound judgment and risk awareness
- Consistent delivery of high-quality work
- Reliability, professionalism, and accountability
- Continuous improvement mindset and initiative
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Ultimate Staffing Services