Accounts Payable Specialist - Temp Position (Full Time)

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Pipers worldwide headquarters is based in beautiful Vero Beach, FL., - located just a few miles from the Atlantic Coast. We are the largest private employer in Indian River County and offer exciting and enriching careers. We aim to be the best. So it's only natural that we strive to recruit the best people in and to give you every opportunity to become even better. After all, ours is a company that never stands still. That's why we provide a supportive team-working environment in which each individual's needs are respected. No matter what role youre in, youll help us make the most of our business. And we'll help you make the most of your career. So, make Piper Aircraft your ultimate destination. Together, well go further than you ever thought possible.

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Piper Aircraft is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Are you a current Piper Employee? If yes, click here.

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Available Positions > Job Description

Accounts Payable Specialist - Temp Position (Full Time)

Department: All Openings, Finance & Accounting

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for the accurate and timely processing of supplier invoices, employee reimbursements, and subcontractor payments in accordance with payment terms, company policies, and established procedures. This role serves as a key point of coordination across internal departments and external suppliers, performs account research and reconciliations, supports issue resolution, and helps ensure the overall integrity of the accounts payable function.

ESSENTIAL JOB FUNCTIONS:

Review, sort, and match supplier invoices to purchase orders, receiving records, and material return documentation on a daily basis.

Verify invoice pricing, quantities, and receipt information against purchase orders and supporting documentation to ensure accuracy and prevent duplicate payments.

Code and prepare invoices for payment, including completion of voucher documentation and calculation of applicable sales and use tax.

Coordinate with the Warranty team to obtain timely approvals and ensure proper processing of warranty-related invoices and payments.

Maintain and update supplier master data to ensure completeness and accuracy of vendor records.

Process employee reimbursement and subcontractor payment requests in accordance with company policy and approval requirements.

Prepare and process system debit memos for supplier returns and supplier claims.

Execute weekly check runs, including printing checks and generating payment batches within the system.

Research, analyze, reconcile, and resolve supplier account discrepancies and outstanding issues on a timely basis.

Prepare historical payment schedules and other accounts payable reporting as needed.

Support year-end 1099 preparation and related compliance activities.

Perform other related duties as required.

SUPERVISORY RESPONSIBILITIES:

This job requires supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Associates degree and five to seven years related accounting experience required or equivalent combination education and experience.

Experience in Microsoft Office Suite.

LANGUAGE SKILLS:

The employee must possess the ability to communicate effectively with all internal and external customers in both written and oral form.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to an office environment.

Overtime is required when necessary.

SAFETY AND POLICY PRACTICES:

The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the Company safety manual. The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Companys need to achieve its business objective. Employee is responsible for complying with company hazardous waste disposal procedures.

Please note - This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.

American with Disability Act Requirements: External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.

Piper Aircraft is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, age, national origin, gender, sex, gender identity, gender expression, sexual orientation, veteran status, disability, genetic information, or any other characteristic protected by federal, state or local law.

At this time, Piper Aircraft is not sponsoring employees seeking an immigrant visa (green card) or non-immigrant visa, such as L-1A, L-1B, H-1B, O-1, or TN isas. Applicants must be authorized to work for ANY employer in the U.S

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