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Accounts Payable Specialist

Jobot

San Jose, CA

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JOB DETAILS
SALARY
$28–$35 Per Hour
SKILLS
Accounting, Accounting Close, Accounts Payable, Automation, Billing, Building Codes, Communication Skills, Compensation and Benefits, Construction, Customer Relations, Customer Satisfaction, Dental Insurance, Detail Oriented, ERP (Enterprise Resource Planning), Establish Priorities, Legal, Life Insurance, Microsoft Excel, Operational Support, Organizational Skills, Problem Solving Skills, Process Improvement, Procurement Management, Project Execution, Purchasing/Procurement, Reconciliation, Sage 300, Service Delivery, Time Management, Vision Plan
LOCATION
San Jose, CA
POSTED
Today
This Jobot Job is hosted by: Jeremy Lee
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $28 - $35 per hour

A bit about us:

We are a reputable commercial contractor with over 30 years of experience in the mechanical services industry. We are committed to delivering exceptional service and innovative solutions to our clients, focusing on quality and customer satisfaction. Our team of dedicated professionals works collaboratively to ensure smooth operations and successful project execution. As a mid-sized company, we value our employees and provide a supportive work environment that fosters professional growth, competitive compensation, and comprehensive benefits.

Why join us?
  • Competitive pay ($28-$35/hr DOE)
  • Health, dental, and vision insurance
  • Company paid life insurance
  • Paid time off/ Holidays
  • Retirement savings


Job Details

We are seeking a highly organized, detail-oriented Accounts Payable Specialist to support accounting operations for a busy construction services organization. In this role you’ll process and code invoices, manage invoice workflows and vendor communications, reconcile vendor accounts and AP aging, support month‑end close and audit-ready recordkeeping, and work with Purchasing and Project teams to resolve billing discrepancies. The position requires strong ERP and AP automation experience, excellent Excel skills, and the ability to prioritize in a fast-paced environment.

Responsibilities:
  • Process and code construction and overhead invoices accurately and timely; manage invoice routing, batching, and payments.
  • Maintain and reconcile vendor statements and AP aging reports; support month-end AP reconciliations.
  • Manage AP inbox/workflow systems (AvidXchange or similar) and handle vendor/internal inquiries.
  • Coordinate with Purchasing and Project Managers to resolve invoice discrepancies and support job costing.
  • Maintain organized, audit-ready AP records and support process improvements.
  • Assist with system-related AP tasks and ERP/AP automation initiatives.

Qualifications:
  • 3+ years’ Accounts Payable experience; construction industry experience preferred.
  • Experience with AvidXchange, Concur, Sage 300, Sage Intacct, BuildOps, or similar ERP/AP systems.
  • Intermediate to advanced Microsoft Excel skills and comfort with AP automation tools.
  • Strong attention to detail, organization, and ability to meet deadlines in a fast-paced environment.
  • Good communication and problem-solving skills; knowledge of basic accounting principles and job costing.


Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com