Accounts Payable Specialist

What You’ll Do

The Accounts Payable Specialist classifies, records, verifies and maintains data within the accounts payable process through timely and accurate coding and payment of invoices. This role ensures fixed assets are recorded to the general ledger and fixed asset subledger are reconciled. They maintain the prepaid expense subledger and identify invoices qualifying as prepaid expenses.

Responsibilities Include

• Responsible for payment of all invoices, employee expense reports, employee credit cards and prepare accounts payable checks. Investigates problems that vendors or branches/departments have with obtaining payment for bills
• Review and post receipts and payments to appropriate ledgers, spreadsheets, records, and databases
• Prepare, sort, copy, file, and mail invoices, receipts, checks, correspondence, and other requested items
• Audit invoices against purchase orders, research discrepancies, and approvals for payment
• Prepare all GL reconciliations and bank account reconciliations relevant to AP monthly
• Prepare all invoices for document imaging
• Issue and track W-9’s for all A/P vendors who are outside contractors, sole proprietors, partnerships, or real estate/property management companies
• Responsible for monitoring, adjusting and maintaining 1099-Misc information and year-end reporting on these vendors
• Assist in monthly and annual closings through providing support for all AP related internal and external audit requests
• Complete required reporting including but not limited to California EDD reporting
• Input all invoices qualifying as Prepaid expenses as directed by business units and identifies other invoices that may meet the criteria for prepaids
• Comply with all applicable banking compliance rules and regulations established by both internal departments and external agencies
• Work with the Assistant Controller and Staff Accountant on other accounting and reporting projects as necessary
• Coordinate with business units to determine proper asset classification, useful life and depreciation method and ensure accurate recording to the general ledger.
• Monitor Construction-in-Progress (CIP) accounts and coordinate timely capitalization of completed projects
• Own the fixed asset lifecycle including identifying and recording assets to the subledger and GL in accordance with GAAP, recording monthly depreciation, performing monthly reconciliations between the fixed asset subledger and GL and preparing the fixed asset roll forward schedule
• Support internal and external audit requests related to the fixed asset cycle
• Help develop and document A/P procedures and internal controls including but not limited to
• Avid Ascend workflows, invoice review and approval authority, segregation of duties and check signing authority

What You’ll Need to be Successful

• Analytical – collects and researches data
• Problem Solving – identifies and resolves problems in a timely manner
• Customer Service – responds promptly to customer needs
• Oral Communication – responds well to questions
• Written Communication – writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written information
• Teamwork – balances team and individual responsibilities
• Language skills – ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Mathematical skills – ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry
• Reasoning ability – ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations
• Computer skills – an individual should have knowledge of MS Excel Spreadsheet software and MS Word, Word Processing software

Qualifications

• Associate's degree (A. A.) or equivalent from two-year college or technical school required and
• A minimum of Six months of experience in accounting, accounts payable or similar field
• Equivalent combination of education and experience

Why You Should Apply

• Full-time position with excellent compensation and benefits package
• Generous time off programs
• Bonus program
• Profit-sharing
• Discounted stock purchase program
• Excellent growth and development opportunities
• And much more!

Pay Range (Hourly): $23.00 - $32.00/hour

The purpose of this job description is to provide a summary of duties related to the position. It is not intended to be all-inclusive. The employee will perform other reasonable business duties as assigned by supervisor or other management.

First Northern Bank does not discriminate based on race, color, religions, sex, gender identity, age, national origin, marital status, pregnancy, disability, or any other protected status.

The duties outlined in this description are subject to modification or change by the organization, at any time, with or without notice.