Accounts Payable Specialist

• Review invoices against purchase orders (POs) or contracts, and coordinate with dispatch, field teams, or other departments to resolve discrepancies.
• Assist in identifying and classifying costs appropriately between job-related expenses and overhead.
• Accurately enter invoices into TimberScan for final review and daily export into Sage CRE 300.
• Reconcile vendor statements and assist in resolving any discrepancies identified.
• Process and review monthly recuring payables efficiently to ensure timely payments and maintain good vendor relationships to avoid any interruptions in service
• Participate in the month-end close process by supporting AP-related activities and reporting.
• Help prepare monthly and periodic financial reports related to AP.
• Maintain regular communication with internal and external customers regarding accounts payable transactions, acting as a liaison between departments and trade partners to facilitate resolution of inquiries
• Ensure thorough and accurate maintenance of files and documentation in accordance with company policy and accepted accounting practices
• Support various functions within accounting department as requested, demonstrating flexibility and teamwork
• Promote Suntec's core principles to foster a collaborative and accountable work culture, encouraging an ESOP mindset that emphasizes ownership, teamwork, and long-term

investment in the company

• Support job cost accuracy by reviewing cost codes in job budget files and request approvals for new cost codes/categories from Project Managers as needed.
• Learn processes for voiding payments, making corrections, and updating invoice information in Sage CRE 300.
• Send ACH remittance notifications within one business day of payment.
• Ensure vendor compliance with insurance and license requirements and assist in maintaining up-to-date records.
• Collect required documentation from new vendors and forward to the Senior Accountant for setup.
• High School diploma required
• Minimum 1-year accounts payable experience preferred
• Sage CRE300 experience preferred
• Flexibility to take on tasks supporting any function in accounting required
• Excellent verbal and written communication skills
• Exceptional organizational skills with a high level of attention to detail and follow through

The Accounts Payable Specialist 1 is responsible for managing and processing all outgoing payments for the organization. This role involves verifying invoices, reconciling vendor statements, and ensuring accurate and timely payments while maintaining detailed financial records.