Accounts Payable Specialist

Why Diamond Game?

At Diamond Game, you're not just joining a company - you're joining a forward‑thinking, technology‑driven gaming organization where people genuinely matter. In fact, Diamond Game is proud to be a 2025 Best Place to Work winner, a recognition that reflects the experience our employees have every day. We're a collaborative, diverse team that works side by side, contributing at every level to deliver high‑quality products and meaningful results. Everyone here plays a role in raising the bar - and that shared ownership is a big part of what makes Diamond Game special.

We believe in growing our talent from within. That means real career development, mentoring, and hands‑on experience that helps you build skills and expand your impact over time. When our people grow, the company grows - and we're intentional about supporting both.

Diamond Game offers a well‑rounded employee experience, including competitive benefits, work‑life balance, and an inclusive culture where people feel supported, respected, and empowered to do their best work.

Since 1994, Diamond Game has been designing, producing, and servicing electronic pull‑tab games, gaming systems, and tickets for charitable gaming and lottery markets. Diamond Game is proud to be part of Pollard Banknote's Charitable Gaming Group, contributing to innovative solutions that support charitable organizations across North America.

Our mission is simple but meaningful: to deliver innovative gaming solutions that create exciting player experiences while positively impacting charitable communities across North America. We put customers first, deliver reliable service, and design products that stand out in the market.

Just as important, we foster a workplace based on our Core Values: Collaboration, Innovation, Integrity, Growth; and Having Fun along the way!

Position Summary

The Accounts Payable Specialist is responsible for managing full-cycle accounts payable operations in a high-volume, fast-paced environment. This role ensures timely and accurate processing of vendor invoices, payments, and related transactions while maintaining compliance with the U.S. GAAP / IFRS and internal controls. This position requires strong attention to detail, the ability to manage large transaction volumes efficiently, and a solid understanding of accounting principles, compliance requirements, and payment controls within a structured financial environment.

Key responsibilities include vendor invoice processing, invoice coding, preparing journal entries and AP accruals, supporting month-end close activities, and administering payment processes such as ACH, wire transfers, and check runs, including Positive Pay controls. The specialist will also oversee vendor setup and maintenance, ensure accurate 1099 and regulatory reporting, and provide support during internal and external audits.

Essential Duties and Responsibilities

• Manage full-cycle accounts payable operations, maintaining accurate and complete financial records.
• Process high-volume vendor invoices, ensuring accurate coding, three-way matching, proper approvals, and compliance with company policies and procedures.
• Oversee vendor setup and maintenance, ensuring accurate tax documentation and payment information.
• Lead, support and maintain Concur/SAP invoice management software for invoice coding and approval routing.
• Audit and process employee expense reports using Concur/SAP system in accordance with company reimbursement policies.
• Process weekly payment cycles, including check runs, ACH, and wire transfers, following established approval workflows.
• Generate and submit Positive Pay files to banking institutions to support payment security and fraud prevention.
• Partner with vendors to resolve discrepancies and support transition to electronic payment methods (ACH and corporate card programs).
• Manage unclaimed property reporting related to stale-dated checks.
• Reconcile corporate credit card transactions and support accurate expense classification.
• Prepare and administer regulatory and compliance reporting, including annual 1099 filings and MBE/DBE or other state-required reports.
• Prepare and record journal entries, including accounts payable accruals and unbilled expenses, in accordance with IFRS and U.S. GAAP.
• Support month-end close by preparing AP-related reconciliations and resolving discrepancies in a timely manner.
• Ensure compliance with GAAP, internal controls, and audit requirements within all AP and related accounting processes.
• Support internal and external audits by preparing documentation, schedules, and responding to auditor requests.
• Maintain and document accounts payable department procedures, including developing and updating desktop procedures for key workflows.
• Leverage ERP systems to ensure accurate financial reporting and support end-to-end accounting processes.
• Manage competing priorities and high transaction volumes while meeting tight deadlines with accuracy and minimal supervision.
• Consistently demonstrate the ability to practice Diamond Game's core values and apply them.
• Perform other tasks and duties as needed and/or requested by management.

Education & Experience Requirements

• 5+years of relevant experience with publicly traded companies or equivalent experience.
• Bachelor's degree in accounting or finance.
• Experience in a publicly traded company is desired.
• Proficiency in Microsoft Office, with advanced skills in Excel.
• Experience with Microsoft Dynamics Navision or Business Central and Jet Reports is preferred.
• Operational knowledge within software development and manufacturing company preferred.

Knowledge and Abilities Requirements

• Ability to work efficiently in a fast-paced, high-volume environment while consistently meeting deadlines and performance expectations.
• Strong attention to detail with a high degree of accuracy in data entry, validation, and review.
• Excellent analytical and problem-solving skills, with the ability to evaluate data, processes, and systems to identify issues and improvement opportunities.
• Effective written and verbal communication skills, with the ability to collaborate across all levels of the organization.
• Proven ability to work both independently with minimal supervision and collaboratively within a team-oriented environment.
• Self-motivated, proactive, and able to take direction while managing multiple priorities.
• Strong interpersonal skills with a team-first mindset and the ability to build positive working relationships.
• Demonstrated ability to meet deadlines, manage competing priorities, and achieve objectives.
• Proficiency with accounting systems and software, with the ability to quickly learn new tools and technologies.

Benefits

• Medical, Dental, Vision
• 401k with company match
• Profit Sharing
• Paid Vacation
• Employee Referral Program
• Employee Assistance Program

We thank all that apply; however only the most qualified candidates selected for an interview will be contacted. Employment is contingent upon a satisfactory response from a Background Screening (Criminal History Search and Drug Test).

Diamond Game Enterprises, a subsidiary of Pollard Banknote Limited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

To ALL Recruitment Agencies: We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.