Accounts Payable Specialist -Level 1

JOB SUMMARY:

The schedule is 20 hours per week. The schedule is subject to change.

This position performs certain administrative duties and other assignments under the supervision of the County Auditor, Deputy Auditor and Staff Auditor. The nature of this position may require contact with all levels of County employees and officials, as well as contact with outside vendors, external auditors and other agencies and representatives related to County business.

RESPONSIBILITIES (Include, but are not limited to):

• Review of countywide accounts payable and payroll processing to ensure proper documentation, authorization and accuracy.
• Manage accounts payable using accounting software and other programs
• Prepare invoices and contract documents for permanent record retention
• Ensure accounts payable are paid accurately while adhering to departmental procedures
• Prepare expense vouchers and review reimbursements for proper authorizations and compliance with County financial policy
• Serve as the accounts payable coordinator for the Office of the Kane County Auditor
• Perform other tasks at the direction of the County Auditor, Deputy Auditor and/or Staff Auditor to ensure that the Office runs efficiently.

ADDITIONAL RESPONSIBILITIES:

Assist with various special projects at the request of the County Auditor, Deputy Auditor and/or Staff Auditor.

MINIMUM QUALIFICATIONS

High school graduate. Preference will be given to a candidate with higher education and/or accounting experience relative to the responsibilities of the job as described above.

PREFERRED EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES

• Strong competency with Microsoft Office products is required.
• Self-motivated, detail-oriented team player with outstanding communications skills.

REPORTING RELATIONSHIPS:

Reports to: Kane County Auditor or designee

Directs Work of: N/A

PHYSICAL DEMANDS OF THE ESSENTIAL FUNCTIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting, talking, listening, keyboarding = 75%

Lifting, reaching, bending, walking = 25%

WORKING CONDITIONS WHILE PERFORMING ESSENTIAL FUNCTIONS:

Normal office environment where there is no physical discomfort or exposure to hazards due to temperature, dust, noise and the like.

EQUIPMENT USED TO PERFORM ESSENTIAL FUNCTIONS:

Computer/printer

Telephone

Copier

Calculator

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "may