HireLevel is looking for a
Accounts Payable Specialist in
Lebanon, TN.
Job Summary:
This role is responsible for processing vendor invoices, executing payments, maintaining accurate financial records, and supporting cash flow visibility.
The position works closely with Supply Chain and Accounting to ensure accurate invoice matching and timely payment processing, while maintaining strong vendor relationships. This is a standalone AP role reporting to the Accounting Director and supporting leadership with financial visibility.
Key Responsibilities
Accounts Payable Processing
- Receive, review, and enter 50–100 vendor invoices per week into Microsoft Dynamics Business Central
- Perform 3-way matching (purchase order, receipt, invoice) to ensure accuracy prior to posting
- Investigate and resolve discrepancies with purchasing, receiving, and vendors
- Ensure proper general ledger coding and supporting documentation
Payment Processing
- Prepare and process payments via ACH, check, online platforms, and credit card
- Maintain payment schedules to ensure timely and accurate disbursements
- Print checks and obtain required approvals/signatures
- Coordinate with leadership on payment timing and priorities
Purchase Order & Receiving Coordination
- Receive purchase orders in the system and match against invoices
- Generate purchase orders as needed
- Work with warehouse/receiving teams to resolve quantity or delivery issues
Freight Invoice Management
- Review and process freight invoices for accuracy
- File and track freight claims and disputes (typically on a weekly basis)
- Communicate with carriers and internal teams to resolve billing issues
Reconciliation & Financial Accuracy
- Perform monthly bank account and credit card reconciliations
- Investigate discrepancies and ensure accurate financial records
- Assist with month-end close activities as needed
Reporting & Cash Flow Visibility
- Maintain and update spreadsheets tracking:
- Bills due
- Open invoices
- Outstanding payments/checks
- Provide regular visibility to the President and Accounting Director on upcoming cash requirements
Process Improvement
- Identify opportunities to improve AP processes and efficiency
- Maintain organized records for audit readiness
- Ensure compliance with internal controls and company policies
Qualifications
Required:
- Experience in accounts payable or general accounting
- Experience working in an ERP system (Microsoft Dynamics Business Central preferred)
- Strong Excel and spreadsheet management skills
- Solid understanding of accounting principles (AP, GL coding, reconciliations)
- High level of accuracy and attention to detail
- Strong organizational and time management skills
- Ability to work independently and manage a high-volume workload
Preferred:
- Experience in a manufacturing, food production, or inventory-based environment
- Experience handling freight invoices, claims, or logistics billing
Work Environment & Requirements
- Primarily office-based role with extended periods of computer work
- Regular attendance required
- Ability to manage deadlines in a fast-paced environment
Additional Information
- This is a standalone Accounts Payable role working closely with Accounts Receivable and the Accounting Director
- The role requires a high level of confidentiality and professionalism when handling financial information
Performance Expectations
- Timely and accurate invoice processing
- On-time payment execution across all payment methods
- Effective resolution of invoice discrepancies and freight disputes
- Accurate reconciliation of accounts
- Clear and consistent reporting of cash obligations
Ways to Apply:
Who is HireLevel?
HireLevel is not just your average HR solutions company; we're the wizards of recruitment, payroll, and all things HR. Whether you're looking for a temp to hire, aiming for direct hire, or want to explore your options, we've got the path for your career success!
At HireLevel, we’re dedicated to supporting our employees’ well-being and work-life balance. We offer a comprehensive benefits package, including health insurance options and paid time off, to ensure you have the resources you need to thrive both personally and professionally.
HireLevel is an equal opportunity employer.