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Accounts Payable Specialist - Houston

Law Office of Bryan Fagan

Houston, TX

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JOB DETAILS
SKILLS
Accounting, Accounting Policies, Accounting Software, Accounting Standards and Regulations, Accounts Payable, Attorney, Automation, Billing, Cash Flow, Code Reviews, Communication Skills, Continuous Improvement, Credit Cards, Criminal Law, Dental Insurance, Detail Oriented, Documentation, Documentation Standards, ERP (Enterprise Resource Planning), Estate Planning, Expense Allocation, External Audit, Family Planning, Finance, Financial Operations, Financial Reporting, Forecasting, General Ledger Accounting, Internal Audit, Intuit Quickbooks, Legal, Legal Standards, Maintain Compliance, Mentoring, Microsoft Excel, NetSuite, Office Management, Organizational Skills, People Management, Probate, Problem Solving Skills, Process Improvement, Professional Services, Reconciliation, Record Keeping, Regulatory Compliance, Standard Operating Procedures (SOP), Standards Development, Time Management, Vendor/Supplier Relations, Vision Plan
LOCATION
Houston, TX
POSTED
Today
Accounts Payable Specialist - Houston

Department: Finance

Employment Type: Full Time

Location: Houston/Corporate

Reporting To: Mollie Levar

Description

The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks,) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble.
The Accounts Payable Specialist is responsible for overseeing and executing the firm's full-cycle accounts payable functions across multiple offices. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls and legal accounting standards, and supports financial reporting and operational efficiency. The Senior AP Specialist also provides guidance to junior accounting staff and contributes to process improvement initiatives within the finance department.

Key Responsibilities
  • Manage high-volume, full-cycle accounts payable processing.
  • Review, code, and enter vendor invoices in accordance with firm policies.
  • Ensure accurate allocation of expenses to proper departments, cost centers, and case matters.
  • Oversee weekly check runs, ACH payments, wire transfers, and credit card reconciliations.
  • Maintain accurate vendor records and W-9 documentation.
  • Ensure adherence to internal accounting policies and approval workflows.
  • Maintain separation of operating and trust-related transactions in compliance with legal accounting standards.
  • Support internal and external audit processes.
  • Monitor AP aging and ensure timely payment to avoid penalties and maintain vendor relationships.
  • Reconcile accounts payable subledger to general ledger.
  • Assist with month-end and year-end closing procedures.
  • Prepare AP aging reports and assist in cash flow forecasting.
  • Identify discrepancies and resolve billing issues proactively.
  • Serve as primary point of contact for vendor inquiries.
  • Resolve invoice discrepancies and payment disputes.
  • Collaborate with attorneys, office managers, HR, and operations to ensure proper documentation and approvals.
  • Train and mentor junior AP staff.
  • Develop and document standard operating procedures (SOPs).
  • Identify inefficiencies and recommend workflow improvements.
  • Assist in implementation or optimization of accounting systems and automation tools.

Skills, Knowledge and Expertise
  • 5+ years of progressive accounts payable experience.
  • Experience in a law firm or professional services environment preferred.
  • Experience with multi-entity or multi-office operations is a plus.
  • Proficiency in accounting software (e.g., NetSuite, QuickBooks, or similar ERP systems).
  • Advanced Microsoft Excel skills.
  • Strong understanding of general ledger accounting principles.
  • Familiarity with trust accounting procedures preferred.
  • Strong attention to detail and accuracy
  • High level of integrity and confidentiality
  • Ability to manage deadlines in a fast-paced environment
  • Strong organizational and time management skills
  • Excellent communication and problem-solving abilities
  • Process-oriented with a continuous improvement mindset
Education
  • Highschool Diploma required
  • Bachelor's degree in Accounting, Finance, or related field preferred .
  • Similar field preferred
Benefits
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Vision insurance
Schedule:
  • 8 hour shift
  • 40-hour work week
  • Weekends as needed

Equal Opportunity Statement:
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.

About the Company

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Law Office of Bryan Fagan