Accounts Payable Specialist

Accounts Payable Specialist

JOB-10046245

Anticipated Start Date

April 13, 2026

Location

Florence, KY

Type of Employment

Direct Hire

Employer Info

Our client is a global leader in energy technology, providing cutting-edge solutions across the oil and gas industry. Operating in over 100 countries, they focus on digital innovation and sustainable practices to drive the future of energy and support the transition to lower-carbon operations.

Job Summary

The Accounts Payable Specialist is responsible for the timely and accurate processing of third-party and intercompany invoices, as well as conducting statement audits and resolving discrepancies across multiple payables accounts. This role plays a critical part in maintaining financial accuracy, ensuring compliance with payment terms, and supporting strong relationships with internal and external stakeholders.

Job Description

• Process vendor invoices accurately by verifying details, resolving discrepancies, and entering data into financial systems.
• Prepare and organize original documents for imaging and filing in accordance with established procedures.
  
• Review and process check and refund requests, ensuring accuracy, proper documentation, and audit compliance.
  
• Ensure all payments are processed in line with established payment terms and compliance standards.
  
• Respond to phone, email, and in-person inquiries; research issues and provide timely, accurate resolutions.
  
• Review and reconcile vendor accounts, monitor credit balances, and initiate refund requests when applicable.
  
• Support vendor and tax reporting processes, including W-9 and 1099 compliance.
  
• Manage incoming and outgoing mail, maintain record retention files, and assist with special projects.
  
• Adhere to all policies, procedures, and compliance requirements.
  
• Communicate effectively with internal teams and external partners to maintain strong working relationships.
  
• Utilize word processing and spreadsheet tools to complete daily tasks efficiently.
  
• Build and maintain professional rapport with stakeholders.
  
• Identify issues, analyze data, and apply problem-solving skills to implement effective solutions.
  
• Maintain strict confidentiality when handling sensitive or proprietary information.
  
• Perform additional duties as assigned.
• Regular in-office work

Skills Required

• Minimum of three years of accounts payable experience preferred.
• Experience with Oracle Financial Systems and BPCS (AS400) is advantageous.
  
• Strong analytical and decision-making abilities with the capacity to assess project scope and complexity.
  
• Demonstrated ability to develop creative and effective solutions.
  
• Ability to work independently and collaboratively within a team environment.
  
• Project management skills with the ability to set, manage, and achieve objectives; mentoring experience is a plus.
  
• Strong verbal and written communication skills with a customer-service orientation.
  
• Comfortable interacting with all levels of an organization, including senior management.
  
• Understanding of cross-functional business processes and organizational strategy.
  
• Familiarity with Quality, Health, Safety, and Environmental (QHSE) principles.

Education

• Associate’s or Bachelor’s degree in Accounting preferred.

Salary

• $52,000 - $65,000 (Compensation will be offered within this posted range based on experience, skills, and market factors)

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.