Accounts Payable Specialist

Accounts Payable Specialist

Hillwood is seeking an Accounts Payable Specialist to join our Corporate Services team in Dallas, Texas. Hillwood Corporate Services oversees accounts payable operations for several departments including Legal, Tax, IT, Treasury and Finance, Hill Air Aviation, Enterprise Project Management, Chairman and Executive Offices. The AP Specialist will compile, process, and maintain accurate and timely payable records for these departments while maintaining positive working relationships and look for ways to improve and automate our work processes. The ideal candidate will be energetic, detail-oriented and a motivated team-player with a minimum of 3 years of professional experience.

Responsibilities:

• Develop a comprehensive understanding of the Accounts Payable workflow, including invoice processing through AP processing software, data entry, and general ledger coding.
• Receive, review, and process invoices and electronic billings through AP processing software platform for proper routing and approval.
• Monitor invoice approval workflows within AP processing software and follow up on outstanding approvals as needed.
• Process wire payments while ensuring compliance with company policies, banking procedures, and approval requirements.
• Coordinate with internal departments to ensure timely and accurate wire processing.
• Open, sort and distribute daily department mail.
• Batch process invoices and expense reports, including allocating cross divisional and project-related costs.
• Research and resolve accounts payable discrepancies, including previous balances, payment status inquiries, wire payment issues, and invoice exceptions within AP processing software.
• Issue payments via check, ACH, Paymode-X utilizing multiple bank accounts and check formats for all assigned internal business partners and divisions.
• Company credit card account distribution and reconciliation.
• Support and collaborate with project management in companywide projects and initiatives.
• Respond to internal and external inquiries in an effective, efficient and professional manner.
• Provide exceptional customer service and support to internal business partners and divisions as well as external vendors.
• Educate, lead, and provide guidance to other internal AP departments.
• Prepare and mail annual 1099 tax statements
• Learn the vendor setup requirements in the Accounting System and validate vendor account instructions provided

Required Skills and Abilities:

• Time management skills, prioritizing queries and maintaining timely deliverables.
• Strong organizational skills and adaptability.
• Problem solver with ability to navigate challenges.
• Confident and effective communicator with interpersonal skills.
• Self-motivated, team player with energy and a curiosity to learn.
• Understanding of vendor management, W-9 tax status, 1099 reporting requirements.
• Must possess knowledge of basic accounting principles.
• Proficiency in Microsoft Office, specifically Excel, Outlook and Word.

Education and Experience:

• Bachelor's degree in Accounting, Business or related preferred but not required.
• Minimum 3+ years of experience in an AP role preferred.
• Accounting software experience (i.e. Oracle/JDEdwards) preferred but not required.

Benefits Highlights:

• Medical, dental, and vision insurance options
• Flexible Spending Accounts (FSA) or Health Savings Accounts (HSA) dependent on plan elections
• Paid time off, holidays, and floating holidays
• Paid parental and family caregiver leave
• Mental health and wellness resources
• Life insurance and disability coverage
• 401(k) retirement plan with company match
• Additional programs to support Associates and their families

EEO Statement:

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.