Accounts Payable Specialist

This role ensures timely and accurate processing of vendor invoices, subcontractor payments, and expense reporting while maintaining compliance with contractual agreements and internal controls. Process high-volume vendor and subcontractor invoices, ensuring proper coding to jobs, cost codes, and general ledger accounts.

Position Summary
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process within a fast-paced construction environment. This role ensures timely and accurate processing of vendor invoices, subcontractor payments, and expense reporting while maintaining compliance with contractual agreements and internal controls. The ideal candidate brings strong attention to detail, an understanding of construction accounting practices, and the ability to manage high-volume transactions.

Key Responsibilities

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• Process high-volume vendor and subcontractor invoices, ensuring proper coding to jobs, cost codes, and general ledger accounts
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• Review invoices against purchase orders, contracts, and lien waiver requirements for accuracy and compliance
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• Prepare and execute weekly check runs, ACH payments, and wire transfers
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• Maintain vendor records, including W-9s, insurance certificates, and compliance documentation
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• Monitor and track subcontractor payments, including retention and progress billing
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• Assist with month-end close activities, including accruals and account reconciliations
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• Respond to vendor inquiries and resolve discrepancies in a timely and professional manner
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• Ensure compliance with company policies, internal controls, and applicable tax regulations (including 1099 reporting)
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• Support audits by providing the requested documentation and reports
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• Collaborate with project managers and procurement teams to ensure accurate job costing and expense tracking
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Qualifications

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• 2+ years of accounts payable experience, preferably within the construction or related industry
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• Familiarity with job costing, subcontractor payments, and lien waivers strongly preferred
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• Experience with accounting software (e.g., ComputerEase, Sage 300, Viewpoint, or similar ERP systems)
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• Proficiency in Microsoft Excel and general Microsoft Office applications
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• Strong attention to detail, organizational skills, and ability to meet deadlines
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• Effective communication skills with both internal teams and external vendors
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• Ability to work independently with limited supervision
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Work Environment

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• Fast-paced, team-oriented construction office environment
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• Interaction with project managers, vendors, and subcontractors regularly
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• Primarily onsite, with potential for limited flexibility depending on business needs
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