Accounts Payable Report Specialist

Position summary

This position is responsible for reviewing and processing a high volume of paperless expense report submissions for attorneys and support staff, ensuring compliance with the firm's disbursement policies.

This role utilizes Emburse Enterprise to enter and process information within the accounting system and supports payment processing across various accounts payable functions.

Job duties and responsibilities

• Maintain a strong understanding of travel and expense policies and procedures
• Review expense reports for accuracy and compliance with firm policy
• Examine charge codes, including cost centers and client matter numbers
• Analyze expenses for foreign tax (VAT/TVA) implications
• Educate internal users on the expense reimbursement system
• Process and reimburse expenses using the accounts payable system
• Respond to daily inquiries from internal clients in a professional manner
• Support additional accounting and accounts payable functions as needed
• Collaborate within a team environment to meet departmental goals

Requirements

Education

• High school diploma or equivalent required
• Associate degree in accounting or related field preferred

Experience

• Minimum of 2–3 years of accounts payable experience preferred
• Knowledge of full-cycle accounts payable preferred
• Experience in a law firm or professional services environment preferred

Skills

• Ability to work in a fast-paced environment with a high level of accuracy
• Proficiency in Microsoft Office, including Word, Outlook, Excel, and Access
• Ability to manage a high volume of work and meet deadlines
• Intermediate understanding of database concepts; experience with Elite or similar systems preferred
• Strong organizational and recordkeeping skills
• Excellent communication skills and ability to interact with all levels of the organization
• Strong attention to detail, accuracy, and problem-solving ability
• Ability to work independently and as part of a team

Additional information

Supervisory responsibilities
None

Essential job functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities
• Ability to communicate effectively
• Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions
• Ability to work extended hours as required to meet project, client, or business needs

Working conditions
In-office role with an expectation of at least four days per week in the office

Pay ranges

This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on factors including, but not limited to, location and experience.

This is a non-exempt position. The hourly wage range for this role is $24.08 to $25.48, with an estimated annual compensation range of $48,000 to $53,000, based on expected hours.

Employee benefits overview

Our comprehensive benefits package includes:

• 401(k) retirement plan
• Medical insurance
• Health savings account (HSA)
• Virtual health services
• Dental insurance
• Vision insurance
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Flexible spending accounts (FSA)
• Lyra Health employee assistance program (EAP)
• Paid family leave (for eligible exempt and non-exempt staff)
• Transportation benefit
• Back-up child care services
• College coach program
• Pet insurance
• Paid sick time (for exempt staff)
• Paid time off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.

Reed Smith is an equal opportunity employer with core values of integrity, excellence, teamwork and respect, innovation, and impact. Reed Smith provides reasonable accommodations in accordance with applicable law, including in the application and interview process.

Qualified candidates only. No search firms.