Accounts Payable/Receivable Specialist

• Have always enjoyed working for CP USA. This is truly the best working environment I’ve ever worked in.
• CP USA does an amazing job of making their employees feel appreciated. They also do great at recognizing strengths and giving people the opportunity to grow.
• This is a great company to work for and the employee longevity shows it.

• 100% employer paid medical, dental and vision insurance
• Short-term and long-term disability
• Life Insurance
• 401(k) with 50% matching
• Paid time off
• Profit Sharing Bonus Program
• Quarterly company events
• And More!

• Process vendor invoices against item receipts and purchase orders. Obtain Project Management approval when necessary.
• Reconcile vendor statements and respond to vendor inquiries.
• Resolve discrepancies with vendors and internal departments.
• Prepare and process weekly payment runs, via check, ACH and wire transfers.
• Assist with month-end closing activities, including AP accruals.
• Maintain vendor files, W-9 documentation, and payment terms.
• Generate and distribute customer invoices daily for projects, service work, and tags.
• Apply customer payments and reconcile customer accounts.
• Process customer credit card payments over the phone.
• Work closely with project managers to resolve billing discrepancies.
• Process city billing reports monthly.
• Process payment applications monthly.
• Process applicable waivers as needed.
• Monitor aging reports and maintain accurate customer account records.
• Support cash flow management through timely invoices and reporting.
• Send management collection reports monthly.
• Make collection emails/calls weekly.
• Track and create finance charge invoices.
• Track and file line/bond claims.
• Send and collect all new customer paperwork and trade reference material for credit approval.
• Conduct credit checks to determine if customers are approved for credit.
• Process employee expense reports accurately and timely.
• Attending meetings and training courses is deemed necessary by management.
• Any other task, assignments, duty, or projects, as requested by management.

• Bachelors degree in Business, Accounting, Finance, or related field preferred
• 3+ years of combined Accounts Payable, Accounts Receivable, and collections experience.
• ​​​​​​​Experience in manufacturing, industrial, construction, or project-based environments is strongly preferred.
• Experience with bonding documentation and project-related compliance processes preferred.
• Proficiency with Sage Intacct preferred
• Strong understanding of accounting principles and financial processes
• Excellent organizational skills and attention to detail
• Strong communication, negotiation, and problem-solving abilities
• Ability to prioritize tasks and manage deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Preferred but not required working with municipalities, utilities, or OEM customers.
• Familiarity with job costing, purchase orders, project billing, and contract documentation is beneficial.
• Experience working in manufacturing environment is beneficial.

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