Accounts Payable Manager

The Accounts Payable Manager is responsible for overseeing all accounts payable functions for the University, including administration of the purchasing card (P-card) program. This role ensures accurate, timely processing of payments and adherence to university policies while providing high-quality, customer-focused support to campus departments. This role requires sound judgment and professionalism in managing accounts payable in a dynamic environment, including during seasonal cash flow constraints.

Full-time position

Duties and Responsibilities:

• Manage the full accounts payable process, including invoices, check requests, reimbursements, student refunds, and purchase orders.
• Review documentation for completeness, budget availability, and compliance with university policies and procedures
• Ensure appropriate internal controls and documentation standards are maintained
• Serve as a resource for departments by answering questions and providing guidance on payment and purchasing processes
• Prioritize and manage payment processing while maintaining clear, timely, and professional communication and positive working relationships with vendors and campus partners
• Prepare 1099-MISC annually
• Administer and monitor the University's purchasing card (P-card) program
• Responsible for record retention with Financial Services
• Assist with business office support during seasonal events such as periods of registration and student orientation
• Backup to Cashier
• Assist Controller with Property Insurance administration
• Assist with audits
• Serve as an athletic liaison to support their accounts payable needs
• Other duties as assigned

Benefits

• Paid vacation, sick and volunteer leave
• Paid Life and LTD Insurance
• Tuition Remission/Tuition Exchange
• Medical, Dental and Vision Insurance
• Critical Illness, Hospital Indemnity, Accident Insurance
• 403b Retirement Plan
• Experience in accounts payable or general accounting
• Strong attention to detail and accuracy
• Ability to interpret and apply policies consistently
• Proficiency in Microsoft Office applications, with strong skills in Excel
• Strong interpersonal and communication skills, with the ability to work tactfully with all areas of the university
• Customer-service oriented with a friendly, professional approach
• Ability to manage multiple tasks and meet deadlines
• Ability to remain professional and composed when handling time-sensitive or challenging situations, including vendor or campus inquiries regarding payment timing
• Ability to handle sensitive and confidential information with discretion, while communicating in a patient, professional, and respectful manner and confidently requesting the information needed to ensure accurate processing