Accounting Close, Accounts Payable, Billing, Continuous Improvement, Corporate Policies, Credit Cards, Documentation, Expense Tracking, File Maintenance, Gourmet Food, Organizational Skills, Pricing, Record Keeping, Sarbanes-Oxley Act (SOX), Time Management, Transaction Processing/Management, Vendor/Supplier Relations, Vendor/Supplier Selection
1-800-Flowers.com, Inc. is a Family of Brands that engage our customers through differentiated products and unique services, helping them connect with the important people in their lives. This Accounts Payable Coordinator role supports our Gourmet Foods & Gift Baskets brands based in Chicagoland, including DesignPac, 1-800-Baskets.com, Simply Chocolate, and The Popcorn Factory.
Position Summary
The Accounts Payable Coordinator is responsible for ensuring all accounts payable transactions are processed accurately, timely, and in accordance with company policies and SOX controls. This role plays a key part in maintaining strong vendor relationships, supporting month-end close activities, and contributing to continuous improvement within the Accounts Payable function.
Essential Duties & Responsibilities
- Record vendor invoices and ensure proper coding, meeting two-way match requirements for expense invoices and three-way match requirements for inventory invoices
- Prepare and process weekly vendor payments, ensuring payment discounts are captured when applicable.
- Research and resolve invoice discrepancies by partnering with internal teams, vendors, and procurement.
- Communicate with vendors regarding pricing, quantity, and payment inquiries.
- Track and reconcile company credit card expenses, ensuring proper documentation and approvals.
- Monitor AP inboxes for invoice submissions, payment requests, and general inquiries
- Process vendor setup requests and maintain accurate vendor records.
- Support intercompany invoice processing to ensure accounts are balanced.
- Maintain and file financial documents in accordance with corporate record retention policies
- Support month-end, quarter-end, and year-end close activities.
- Perform other duties as assigned