Accounts Payable Coordinator

Position Summary

The Accounts Payable Coordinator plays an important role in supporting our accounting operations by providing accurate, timely, and service-oriented financial and administrative support. This role thrives in a fast-paced environment and contributes to a culture of collaboration, accountability, and excellence. This role will be dedicated to the American House Portfolio at our corporate HQ in Southfield, MI .

Key Responsibilities

• Process a high volume of vendor invoices using an electronic approval system, ensuring accuracy and efficiency
• Ensure invoices are batched daily into the accounting system
• Execute timely and accurate payment processing in alignment with weekly schedules
• Monitor and maintain accounts payable records, including wire and auto-debit payment updates
• Review and reconcile vendor statements, ensuring all invoices and credits are accounted for
• Maintain vendor files, including W-9 forms and current insurance documentation
• Respond to internal and external inquiries within 24 hours, providing excellent customer service
• Generate and analyze reports from multiple systems throughout the month
• Process monthly entertainer reimbursements
• Prepare monthly bank reconciliations
• Support year-end reporting processes, including 1099 and 1096 preparation
• Adjust and maintain recurring invoice schedules
• Assist with month-end close by reviewing reports for accuracy prior to general ledger posting
• Collaborate with the accounting team to support internal stakeholders, leadership, and investors

Qualifications

• Associate’s degree in Accounting (or currently pursuing)
• Minimum of 5 years of Accounts Payable experience preferred
• Proficiency in Microsoft Office; experience with Yardi is a plus

What We’re Looking For

At American House, we value team members who:

• Take initiative and demonstrate a proactive approach to their work
• Thrive in a deadline-driven, fast-paced environment
• Communicate clearly and professionally, both verbally and in writing
• Balance independent work with strong collaboration skills
• Stay highly organized and manage multiple priorities effectively
• Maintain strong attention to detail and accuracy
• Exercise sound judgment and problem-solving skills
• Are committed to delivering outstanding service to both internal teams and external partners