Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator
Location: San Rafael, CA (Hybrid – onsite Tuesdays and Thursdays)
Hours/Schedule: Monday–Friday, 8 am to 5 pm
Compensation: $30-34/hour DOQ
Type: 6 month contract

Overview

The Accounts Payable Coordinator supports daily AP operations by managing the AP inbox, assisting with invoice processing, and helping maintain communication with internal stakeholders and suppliers. This role ensures inquiries are addressed promptly, supports analysts during absences, and helps maintain organized, efficient AP workflows. The position also assists with compliance-related activities and documentation during audits and regulatory requests.

Responsibilities

• Manage the Accounts Payable email inbox, reviewing incoming messages and responding to general inquiries or routing complex issues to the appropriate analyst.

• Monitor communications for potential escalations and alert the appropriate team members or senior leadership when issues require attention.

• Provide timely acknowledgments to senders when inquiries require additional time for resolution.

• Scan and distribute physical invoices to the AP processing team and review mailed statements for appropriate routing.

• Communicate with suppliers sending paper invoices to encourage electronic submission and reduce duplicate processing.

• Serve as a backup to AP analysts when team members are out of the office, supporting continuity of operations.

• Assist with financial disclosure and escheat audit requests, coordinating documentation and reviewing findings with AP leadership.

• Enter invoice-related transactions such as refunds, credit and debit notes, disbursement requests, and tax payments as directed.

Qualifications

• Experience supporting Accounts Payable, accounting operations, or financial administration.

• Familiarity with invoice processing, AP workflows, and vendor communication.

• Strong attention to detail when reviewing financial documents, communications, and audit requests.

• Ability to manage a shared inbox, prioritize requests, and respond professionally to internal and external inquiries.

• Ability to work independently while coordinating closely with analysts and finance team members.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.