Accounting, Accounts Payable, Accounts Receivable, Billing, Bookkeeping, Customer Support/Service, Operational Support, Organizational Skills, Past Due Accounts, Payment Processing, Reconciliation, Time Management
Primary Function
Maintains control of payable transactions, maximizing company profits and ensuring timely remittance and accurate reporting of company payables.
Essential Duties
Vendor Account Administration
- Maintains the online master vendor file and prepares applications for vendor credit
- Maintains vendor W-9 documentation for annual 1099 reporting
- Assists vendors with inquiries regarding account status and activity
Invoice Processing & Payment Management
- Enters vendor invoices into the system for payment, reviewing for accuracy of amounts and remittance information
- Determines and adjusts invoice payment dates in accordance with vendor payment terms
- Sets up and applies available discounts based on vendor terms
Reconciliation & Issue Resolution
- Reconciles monthly vendor statements and resolves discrepancies, including requesting copies of past-due invoices
- Monitors open payables and credit balance accounts
- Requests refunds from vendors for credit balances when applicable
Accounts Receivable & Credit Balance Support
- Processes customer requests related to accounts receivable credit balances
Operational Support & Coverage
- Provides backup support for other Accounts Payable Coordinators as needed
Minimum Requirements
Education
High school diploma required.
Work Experience
- 0-2+ years accounting and bookkeeping experience.
Physical
- Must be able to sit for long periods.
- Must be able to see (regularly or corrective).
- Must be able to key for extensive periods of time.
Other
- 10 key calculator experience
- Accurate and quick data entry skills required
- Must be available for overtime as necessary
G
Gregory Poole Equipment Company