ACCOUNTS PAYABLE COORDINATOR

General Summary:

Coordinates workflow for the Vendor Relations Team and is responsible for analytical processes such as debit balance collections, EDI invoice error resolution, and complex vendor or buyer inquiries regarding Merchandise Payables. Ensures payments and collection of vendor receivables follow company policies and procedures and are in accordance with Generally Accepted Accounting Principles, SOX Controls, and merchandise vendor agreements.

Duties & Responsibilities:

• Acts as primary liaison between Dollar General and vendor partners to resolve complex vendor inquires and EDI invoice transmission errors, and recover receivables owed to Dollar General. 
• Handles fact-finding, analysis and problem resolution, using all available and appropriate tools, including GOLD, Infor (Lawson), Island Pacific, Gentran, Freight Carrier Internet websites, on-line computer systems, and spreadsheet software. 
• Conducts multipart research to resolve discrepancies between POs, invoices, and/or DC receipts using all available media to ensure accurate vendor payments and account balances. 
• Communicates verbally and/or in writing with internal and external contacts to verify, inform, clarify, and request information, answer vendor account- or process-related questions, and resolve vendor account discrepancies or disputes. Coordinates and attends meetings with brokers, vendor representatives or credit managers and buyers, as appropriate. 
• Prepares, calculates, and uploads corrective adjustment transactions to the payable system, general ledger, or stock ledger and prepares general ledger account reconciliations by period for accurate accounting. 
• Updates supervisor on significant workflow issues or opportunities. For example, notifies supervisor of recurring errors in work, policies and procedures, and computer-generated screens and reports.
• Performs special projects, as assigned.

Knowledge, Skills and Abilities (KSAs):

• Excellent oral and written communication skills.
• Excellent mathematical/computational skills.
• Superior organizational skills with ability to efficiently coordinate and prioritize ones own work, the work of others, and meet department quantity and quality standards of production.
• In-depth knowledge of accounting and retail industry, including an understanding of the order-shipping- billing-receiving cycle.
• Ability to analyze and resolve specific, sometimes complex, vendor-related accounting and payment exceptions or problems, interacting with the vendors, Freight Carriers, Merchandising, Transportation/Logistics and Distribution Departments as well as other areas of Dollar General, as may be required.
• Inquisitive with the ability to think creatively to resolve issues that fall outside of normal procedures.
• Knowledge of and skilled in the use of personal computers, including the use of the Internet, standard e- mail, spreadsheet and word processing software packages such as Microsoft Outlook, Excel and Word.
• Ability to collaborate with different levels of management and build consensus.
• Customer service driven with the ability to be a team player.
• Self-motivated and dependable.

Work Experience &/or Education:

• Associates Degree in Business or Logistics and a minimum of two years of experience in a Transportation or Accounts Payable environment is preferred; equivalent education and/or related work experience considered.