Accounts Payable Coordinator

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

The Accounts Payable Department is responsible for paying vendors and suppliers. The Accounts Payable Coordinator I will represent the Accounts Payable Department and the Business Office in business functions across the university. Responsibilities include verifying, processing, recording disbursements in an accurate, efficient and timely manner. Professional and excellent customer service to all vendors, students, co-workers and guests is key to the success of this position. A solid accounting foundation and understanding of disbursement processes is essential.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Vendor set-up & maintenance in the Colleague ERP system
• Process vouchers, reviewing invoices, and requesting documentation to support disbursements.
• Reconcile vendor statements, verify receipts, and resolve issues.
• Review and process expense reports and check requests.
• Effectively use the accounts payable system to process payment requests through the accounts payable email and mail systems.
• Process travel advance and reimbursement requests, ensure documentation is complete, approved and in accordance with regulatory guidelines.
• Assist with the check processing.
• Process requests to void & reissue replacement accounts payable checks & student refunds
• Assist as requested with year-end accounting and office responsibilities.
• Greet guests, vendors, students, and other employees, respond to calls, and emails from vendors, and resolve issues in a professional, positive and respectful manner.
• Comply with University policies & procedures, and regulatory requirements, including taxing authorities.
• Perform vendor account reconciliations.
• Work effectively with all Business Office personnel and guests to the business office.
• Participate as a team member in updating processes when needed.
• Perform other duties as assigned.

SECONDARY FUNCTIONS:

• Assist with monthly review of corporate credit cards.
• Maintain privacy, uphold security measures, and respect proprietary information.
• Ability to work with interruptions and multi-task in a fast-paced work environment.
• Ability to provide superior customer service to all.

SUPERVISOR RESPONSIBILITY:

Does not supervise.