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Accounts Payable Clerk

Gotham Biotech

Portland, ME(remote)

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JOB DETAILS
SKILLS
Accounting, Accounting Close, Accounting Software, Accounts Payable, Billing, Cash Flow, Communication Skills, Data Entry, Detail Oriented, Documentation, Finance, Financial Operations, Financial Policies, Financial Regulations, Financial Reporting, Information/Data Security (InfoSec), Intuit Quickbooks, Maintain Compliance, Microsoft Excel, Multitasking, NetSuite, Oracle, Organizational Skills, Pivot Tables, Process Improvement, Procurement Management, Purchase Orders, Reconciliation, Record Keeping, Reporting Skills, SAP, Sarbanes-Oxley Act (SOX), Security Compliance, Time Management, Vendor/Supplier Planning, Vendor/Supplier Relations, Vlookups
LOCATION
Portland, ME
POSTED
17 days ago

This is a remote position.

Summary:
The Accounts Payable Clerk is a vital contributor to the organization’s financial operations, ensuring the accurate and timely processing of vendor invoices and payments. This role oversees the full accounts payable lifecycle—from invoice receipt and verification to payment execution and reconciliation—while upholding strict compliance with internal controls, regulatory standards, and financial policies. By maintaining precise financial records, supporting audit readiness, and fostering strong vendor relationships, the Accounts Payable Clerk plays a key role in sustaining cash flow stability and overall financial integrity. The ideal candidate combines meticulous attention to detail with strong technical proficiency and a proactive approach to process improvement.

Responsibilities:
  • Receive, verify, and process vendor invoices for accuracy, completeness, and alignment with purchase orders and contractual agreements.
  • Maintain up-to-date accounts payable records using accounting platforms such as QuickBooks, SAP, Oracle, or NetSuite.
  • Perform three-way matching (purchase order, receiving report, invoice) to validate transactions prior to payment.
  • Collaborate with procurement and department managers to resolve discrepancies or missing documentation.
  • Schedule and execute vendor payments via ACH, wire transfers, or checks, adhering to agreed-upon payment terms.
  • Reconcile vendor statements and promptly investigate and resolve any variances.
  • Safeguard confidential financial data and ensure compliance with data security and internal control policies.
  • Support month-end and year-end close processes by preparing reports, reconciliations, and audit documentation.
  • Prepare and distribute payment run summaries, payment reports, and vendor statements.
  • Identify operational inefficiencies and contribute to process optimization initiatives.

Requirements

Requirements:
  • Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).
  • Minimum of ${Experience} years of experience in accounts payable or a comparable financial role.
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite) and advanced Microsoft Excel skills (including pivot tables, VLOOKUP, and complex formulas).
  • Exceptional accuracy and attention to detail in data entry and financial documentation.
  • Strong organizational and time management abilities, with the capacity to manage multiple priorities in a dynamic environment.
  • Solid understanding of accounts payable workflows, payment cycles, and reconciliation procedures.
  • Familiarity with internal controls, compliance frameworks (e.g., SOX), and financial reporting standards.
  • Ability to work independently while effectively collaborating across teams.
  • Clear, professional communication skills for engaging with vendors and internal stakeholders.

About the Company

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Gotham Biotech