Accounting, Accounts Payable, Billing, Bookkeeping, Customer Relations, ERP (Enterprise Resource Planning), Healthcare, High School Diploma, Infection Control, Medicine, Patient Care, Payment Processing, Purchase Orders, Safety Standards, Schedule Development, Single Sign-On (SSO), Status Reports, Time Management
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.
Responsibilities:
- Works with large volume and high activity vendors on a daily basis.
- Matches invoices to related Purchase Orders in ERP system to process for payment.
- Checks invoices for price discrepancies and quality errors.
- Notifies Purchasing and/or ordering department of discrepancies noted.
- Researches and responds to inquiries about invoices from vendors and departments.
- Verifies that vendor information is correct before processing invoices.
- Verifies that all required approvals are in place before an item is processed for payment.
- Reviews open voucher report and determines any issues that need to be resolved and completes as needed.
- Reviews status reports for paid and/or unpaid items and follows-up on uncompleted items on a timely basis.
- Maintains vendor folders in AP group email.
- Reviews vendor statements and resolves open invoices, unapplied credits, and other discrepancies in a timely manner.
- Communicates with appropriate customer relations via email and/or telephone.
- Requires minimal supervision to safely perform essential functions.
- Completes all mandatory department, educational and hospital requirements
- Adheres to current Infection Control and Safety Standards
- Regular and prompt attendance
- Ability to work schedule as defined and overtime as required
- Related duties as assigned
Additional Information:
Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.
Qualifications:
- High School Diploma or equivalent and 4 years bookkeeping or clerical accounting experience, one year of which was in accounts payable. Required
- Comparable combination of education and experience may substitute for the above requirements.
Equal Employment Opportunity Employer:
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.