Accounts Payable Associate (Part Time)

Daily Schedule:  This position is a non-exempt/hourly position.  This is a part-time position up to 15 hours weekly, In person.


General Summary of Position
The Accounts Payable Associate will support the accounting department by processing bills, verifying expenses, and ensuring all vendors are paid accurately and in a timely manner.  This role is vital to maintaining the company’s financial integrity and credit standing.

ESSENTIAL RESPONSIBILITIES: 


Accounts Payable

• Enter all bills in QuickBooks.
• Print, sort, and match bills to purchase orders and receiving documents.
• Enter, process and pay all house, freight and vendor bills.
• Prepare and perform weekly check runs and electronic transfers (ACH).
• Process vendor credits and rejections.
• File all bills in accounts payable filing cabinets.
• Set up new vendors in QuickBooks.
• Provide accounting documentation to vendors when requested (credit references, tax exempt certificate, W-9).
• Serve as the main accounts payable contact for all vendors.
• Ensure that vendor invoices are accurate before payment is processed.
• Work directly with vendor if there is a discrepancy with the vendor invoice.
• Work directly with DGS departments (purchasing, receiving, shipping) to resolve any issues with purchase orders, freight shipments.
• Run monthly AP aging summary report and bring it to the monthly accounting meeting with department supervisor.
• Review vendor statements to ensure that information on statement reflects correctly in QuickBooks.

KNOWLEDGE, SKILLS, AND ABILITIES: 

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

• Must have strong attention to detail and organization.
• Detail-oriented including experience with both manual and electronic recordkeeping systems.
• Must have excellent communication skills; written and verbal communication.
• Able to communicate, write and read English.
• Ability to take and follow directions.
• Basic math and reading skills required.