Accounts Payable Assistant

About Us

La Copa Ventures is a leading landscaping company dedicated to creating and maintaining exceptional outdoor spaces. With a strong focus on quality, innovation, and sustainability, we take pride in delivering outstanding results for our clients. As we continue to grow, we are looking for a detail-oriented and dependable Accounts Payable Assistant to support our accounting team.

Position Overview

The Accounts Payable Assistant will play a key role in managing vendor invoices, maintaining accurate financial records, and ensuring timely payments. This position requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Process vendor invoices and ensure accurate entry into the accounting system
• Perform three-way matching (Purchase Order Receipt Invoice)
• Prepare and process payments, including checks and electronic payments
• Maintain vendor records and assist with 1099 vendor setup and tracking
• Review vendor statements and resolve discrepancies
• Assist with accounts payable reporting, including AP aging and vendor summaries
• Ensure proper expense coding and cost allocation
• Communicate with vendors to resolve billing issues or missing documentation
• Maintain organized documentation and support accounting records

Required Qualifications

• 3–5+ years of Accounts Payable or accounting experience
• Experience with QuickBooks (QuickBooks Enterprise preferred)
• Strong knowledge of Vendor Center, Bills, Bill Payments, Credits, and Purchase Orders
• Experience with invoice processing and check preparation
• Strong proficiency in Microsoft Excel
• Excellent attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Reliable and able to work independently

Preferred Qualifications

• Experience working in construction, landscaping, or a related industry
• Experience in multi-user accounting environments
• Familiarity with custom reporting and AP aging reports
• Bilingual (English/Spanish) is a plus

Skills & Attributes

• Strong attention to detail with a focus on accuracy
• Ability to identify duplicate invoices or incorrect charges
• Process-driven mindset with strong documentation practices
• Strong vendor communication and relationship management skills
• Problem-solving ability to resolve discrepancies in invoices, receipts, or purchase orders
• Fast learner with a proactive work ethic

What We Offer

• Competitive salary
• Stable, growing company
• Supportive team environment
• Opportunity to grow with the company

Company: La Copa Ventures 

Location: Hutto, TXJob Type: Full-Time

Pay: $17–$19 per hour