Accounting, Accounting Close, Accounting Software, Accounts Payable, Accounts Receivable, Billing, Cash Applications, Community Development, Detail Oriented, Documentation, Economic Development, Finance, Financial Compliance, Fund Accounting, Funding, General Ledger Accounting, Grant Financials, Journal Entries, Microsoft Excel, Multitasking, NetSuite, Non-Profit Funding, Nonprofit, Pivot Tables, Reconciliation, Record Keeping, Regulatory Compliance, Reimbursement
Job Title: Accounting Specialist – Accounts Payable / Accounts Receivable (Nonprofit)
Location: Syracuse, NY (Downtown – Onsite)
Pay: $50,000 – $55,000 per year
Job Type: Full-Time, Temporary-to-Hire
Schedule: Monday – Friday (Standard Business Hours)
About the Opportunity:
Sapphire Recruitment is seeking an Accounting Specialist to join the finance team of a well-established nonprofit organization in Downtown Syracuse. This organization supports regional economic and community development initiatives. The ideal candidate is a detail-oriented professional comfortable managing Accounts Payable (AP), Accounts Receivable (AR), and grant-related financial processes in a fast-paced environment.
Key Responsibilities:
Accounts Payable (AP):
- Process vendor invoices with accurate coding, approvals, and documentation.
- Perform 2-way and 3-way matching of invoices, POs, and receipts.
- Support weekly payment runs (ACH, check) and maintain vendor records (W-9s).
- Resolve discrepancies through proactive vendor communication.
Accounts Receivable (AR):
- Assist with invoicing, cash application, and account reconciliation.
- Support collections and follow up on outstanding balances.
- Contribute to AR reporting and general ledger (GL) reconciliation.
Grants and Financial Compliance:
- Compile documentation for grant reimbursement requests and track submission deadlines.
- Reconcile grant expenditures to maintain accurate reporting and audit readiness.
- Ensure all financial records meet compliance standards.
General Accounting Support:
- Assist with month-end, quarter-end, and year-end close processes.
- Prepare journal entries and review general ledger activity for accuracy.
- Support internal controls and assist with special finance projects as needed.
Qualifications and Requirements:
- Experience: 2+ years of experience in accounts payable, accounts receivable, or general accounting.
- Technical Skills: Proficiency in Microsoft Excel (formulas, lookups, pivot tables) and experience with accounting software (Sage, NetSuite, or similar).
- Education: Associate’s degree in Accounting, Finance, or a related field (or equivalent professional experience).
- Attributes: High accuracy in high-volume transactional work and strong multitasking abilities.
Nice to Have:
- Experience in Nonprofit or Fund Accounting.
- Prior experience working with grants or reimbursement-based funding models.
How to Apply:
For immediate consideration, please submit your resume to cnyjobs@hiresapphire.com.
Sapphire Recruitment is an Equal Opportunity Employer (EOE).
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Sapphire Recruitment, Inc.