Accounting Specialist

Bay State Milling Job Description

JobTitle:                    Accounting Specialist

Department:               B910-D410 Control Department

ReportsTo:                Assistant Corporate Controller

FLSAStatus:             Salaried Exempt

PreparedBy:              Assistant Corporate Controller

Revised Date:             6/10/2026

Pay Range:                $74,800 - $93,500 per year*

SUMMARY

For 125 years, Bay State Milling has been on a mission to provide access to healthy, delicious, responsibly sourced and produced food ingredients. This relentless pursuit of better has spanned five generations of family ownership and continues to evolve as our food system and the way we eat changes.

JOB DESCRIPTION

The Accounting Specialist position is a critical position within the Corporate Finance department.  In this hybrid role, you will be responsible for assisting with the accurate and timely completion of the financial close process, managing the administration of the Company’s Travel & Entertainment (T&E) program, and providing part-time support to the Accounts Payable department to ensure the proper payment to vendors in a timely and accurate manner.  This role reports to the Assistant Corporate Controller and partners closely with the Accounts Payable Supervisor, who provides dotted‑line oversight for AP processes and priorities.

SPECIFIC DUTIES

General Ledger Accounting:

• Support the month-end close process by adhering to corporate policy, procedures, and deadlines geared toward an efficient and coordinated month end close.
• Ensure journal entries are posted timely and accurately. Prepare and post a variety of standard monthly journal entries.
• Provide detailed account reconciliations and analysis to support the Balance Sheet and Income Statement, including but not limited to: bank reconciliations, prepaid expenses, payables and accruals, travel and entertainment, and other periodic expenses.
• Perform monthly bank reconciliations for thirteen multi-currency bank accounts.
• Assist and support external auditors as part of the annual audit and other annual examinations.
• Ad Hoc projects and special projects as required.

 Travel & Entertainment Administrator:

• Partner with the credit card administrator team to manage T&E for the Company, including Concur administration and maintenance, while ensuring adherence to T&E policies and procedures.
• Perform monthly accounting for T&E expenses and out-of-pocket reimbursements.
• Maintain periodic reporting of T&E spend on behalf of internal stakeholders.

Accounts Payable:

• Processing a high volume of end-to-end invoice transactions.
• Ensure invoices are coded accurately and routed for approval.
• Respond to internal and external AP inquiries in a timely manner.
• Assist in ad hoc projects as necessary, such as vendor statement reconciliations.

JOB QUALIFICATIONS

• Bachelor’s Degree in Accounting, Finance or Business.

• Minimum of two (2) years of experience in general ledger accounting or corporate back-office functions, working for a mid-size manufacturing organization with revenues upwards of $250MM. 
• Experience with Microsoft Office tools / strong Excel is required.
• Microsoft D365 or AX experience highly desirable.
• Prior experience servicing internal customers in a shared service organization is a plus.
• Experience in utilizing AI or business intelligence tools to increase efficiency is a plus.

PERSONAL CHARACTERISTICS

• Enthusiastic and driven to continuously strive for excellence
• Excellent interpersonal and communication skills both written and verbal.
• Ability to work effectively in a team environment.
• Highest standards of accuracy, organization and precision.
• Unquestionable integrity and personal ethics.
• Self-motivated individual with the ability to problem solve and work independently with a minimum level of supervision.

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand, walk, and climb or balance.  The employee may occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The corporate accounting department operates in a hybrid remote and in-office model. The work environment is essentially an office setting. The noise level in the work environment is usually low to moderate.

* The posted salary range reflects the Company’s good-faith estimate of the base compensation for this role at the time of posting. Final compensation will be determined based on a variety of factors, including relevant experience, qualifications, skills, and internal equity.