Position summary
Provide timely support and various recordkeeping activities. Provide a high level of customer service to employees, partners, vendors and outside agencies regarding accounting and credit card service. Create, generate and distribute various reports, conduct research as requested and assist Director and Manager with such efforts. Provide assistance to the Director of Accounting and Accounting Managers, including general clerical and administrative support activities.
Job duties and responsibilities
• Provide general clerical support to the Director of Accounting, Sr Accounting Manager, and Sr Treasury Manager and Sr AP Manager.
• Aid in reconciling AMEX corporate card, creating check requests for approvals.
• Maintain report distribution database for Cost Center Reports, Financial Statements, Group Reports and Budget Worksheets including distribution lists, labels and memos.
• Serve as back-up to Accounts Payable during busy times or absences, entering check requests, organizing backup, responding to emails, etc.
• Organize, assemble, and distribute over 150 monthly financial reports.
• Follow all applicable policies, procedures, practices and confidentiality guidelines.
• Enter manual checks for all locations during the month. Aid in reimbursing several of the accounts through check requests.
• Serve as program administrator for corporate card programs (RSMC and AMEX).
• Program Administrator for Bank of America Corporate Card Program. Coordinate Arrivals/Departures, Changes, and Correspond with Cardholders regarding corporate card needs and any charge disputes.
• Aid in monthly closing cycle for Bank of America Corporate Card Program.
• Creating/Editing Uploads in Excel (Staples, Flik, Excel) for precost system.
• Responsible for the preparation and deposit of checks received daily by the firm.
• Make foreign check and cash deposits with BNY Mellon as well as PAC check deposits with PNC.
• Generate wire transfers to customers through BNY Mellon.
Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements
Education: College degree in Accounting or related field preferred.
Experience: Entry level – no prior experience required.
Skills: Must have experience with MS Office products, including Word, Outlook and Excel. Basic understanding of database concepts. Ability to work independently and implement systems for recordkeeping. Excellent communication and interpersonal skills and ability to work with all organizational levels. Neatness, accuracy and attention to detail a must.
Additional information
Supervisory responsibilities
None
Equipment used
Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.
Essential job functions
Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
Ability to communicate effectively.
Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions.
Ability to work extended hours as required to meet project, client, or business needs.
Working conditions
You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.
This is a non-exempt position. The hourly wage range for this role is $21.15 to $24.04, with an estimated annual compensation range of $44,000 to $50,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
Employee benefits overview
Our comprehensive benefits package includes:
• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.