Accounting Specialist: Accounts Payable & Payroll

Do you believe strong financial operations are built through accuracy, accountability, and a commitment to service? Then we’re looking for YOU to join our team at Community First Solutions!

We are seeking an Accounting Specialist – Accounts Payable & Payroll to support our growing organization and help maintain the financial operations that power our mission across our campuses and service lines in Hamilton, Dayton, and Mason. In this role, you’ll play an essential part in supporting payroll processing, accounts payable operations, vendor management, and financial accuracy across the organization. As a valued member of our Accounting team, you will collaborate closely with the Controller and internal departments to ensure timely payments, maintain compliance with internal controls, and support process improvement initiatives. This is a fast-paced, detail-driven role where organization, problem solving, and strong follow-through come together to support operational excellence and mission impact.

Why You’ll Love Us

• Mission-Driven Culture – At Community First, people come first—always. Your work supports the financial operations that allow us to serve our residents, clients, and community with excellence.
• Purpose with Impact – Every invoice processed and every payroll completed helps ensure our teams can continue delivering meaningful care and services.
• Collaboration & Support – Work alongside a dedicated Accounting team and partner with leaders across departments to maintain accuracy, compliance, and efficiency.
• Continuous Improvement Environment – We value innovation and encourage employees to identify smarter, more efficient ways to improve workflows and processes.
• Perks You’ll Enjoy – On-site fitness centers, employee recognition programs, a supportive culture, and opportunities for professional growth and development.

Why We’ll Love You

• You are detail-oriented and take pride in producing accurate, dependable work.
• You are organized and action-oriented, able to manage multiple priorities while meeting deadlines.
• You are a strong problem solver who enjoys identifying discrepancies, investigating issues, and finding solutions.
• You communicate effectively and follow up promptly with staff, vendors, and internal departments.
• You demonstrate integrity, discretion, and professionalism when handling confidential payroll and financial information.
• You thrive in a collaborative environment and enjoy supporting both team and organizational success.
• You have experience with payroll processing, accounts payable functions, and maintaining accurate financial records.
• You are comfortable working with accounting software and have intermediate Microsoft Office skills, especially in Excel and Outlook.
• You have a continuous improvement mindset and look for ways to streamline processes, reduce errors, and improve efficiency.
• Experience with vendor management, audit support, billing processes, and electronic payment systems is highly valued.

If you’re ready to bring your accounting expertise to a mission that truly matters, we’d love to meet you.

Apply todayand help support the financial operations behind a community that cares!

• Ensure that payroll entries are posted in the accounting system accurately and within seven days of the pay date.
• Follow up with staff and HR on any questions that they have regarding their reconciliation of the employee-related withholding accounts.
• Input of invoices and preparation of checks.
• Monitor and respond to emails in a timely manner, prioritizing urgent requests for quick follow-up and resolution.
• Submit files to third party for electronic payment processing. Upload of files from third party into vendor records.
• Verification of documented accounting and internal audit procedures with regards to A/P.
• Communicate with others any issues or potential discrepancies that may need addressed/resolved, providing investigative or system assistance when possible.
• Maintain up to date vendor files such as W9s and proof of workers compensation certification.
• Verification of 1099 status of vendors and ensures that payments are properly posted for tax reporting.
• Assist with ad hoc general ledger and expense account analysis.
• Review reports and resolve any coding, payment or vendor issues. Follow up as needed with staff and vendors.
• Assist with coding and posting of cash receipt transactions and general ledger journal entries as needed.
• Assist with billing, including generating/sending invoices and entering billing information into external billing systems.
• Perform a variety of support tasks as requested.
• Assist with special projects.
• Respond to audit requests as needed.
• Abides by the company Always Behaviors each and every day as we serve our clients, colleagues, and community.
• Perform other duties as assigned and appropriate for the position.

Education:  High School Diploma or equivalent

Licenses or other required certifications: None

Experience: At least 2 years prior experience in both an accounts payable and payroll-related role

Specialized knowledge, skills, or abilities:

• Intermediate skills using Microsoft Office products (Excel, Word, Outlook)
• Proficient in using accounting software.
• Working knowledge of payroll best practices and standards
• Employee must be depended upon for their confidentiality and discretion as they will have access/exposure to information and data that is sensitive in nature.