- Accurately complete assigned daily, weekly, and month-end accounting functions.
- Ensure financial records are properly maintained in compliance with regulatory requirements, company policies, and applicable laws.
- Lead and support quarterly and year-end close activities, including special accounting projects.
- Perform gross margin analysis related to products, inventory, and overall company performance.
- Analyze job costing data to ensure accuracy and support future pricing and forecasting decisions.
- Manage collection activities, including resolution of overdue balances and recovery of outstanding payments.
- Evaluate customer creditworthiness and recommend credit approvals, denials, and appropriate credit limits.
- Maintain professional communication with customers regarding account status and payment terms.
- Oversee company cash flow, including management of cash balances, loans, disbursements, and investments.
- Review projected cash positions and proactively address variances.
- Administer banking transactions, including ACH activity for both customers and suppliers
- Maintain documentation in support of ISO standards and company compliance requirements.
- Complete daily, weekly, and month-end accounting processes accurately and on schedule.
- Prepare and post journal entries, including recurring accruals.
- Reconcile general ledger and balance sheet accounts.
- Conduct detailed analysis of job costs, including materials, labor, and burden.
- Review and correct labor, material, and quantity discrepancies to properly close jobs.
- Perform inventory reconciliations.
- Provide cost analysis to support operational planning and pricing strategy - Swans/Uglies
- Monitor customer accounts to identify delinquent balances and initiate collection efforts.
- Prepare, post, and verify customer payments and AR transactions.
- Maintain vendor and customer relationships related to payment inquiries.
- Reconcile bank statements and related balance sheet accounts.
- Process bank deposits and ACH transactions.
- Complete the Accounting Period-End Checklist.
- Prepare and distribute management reports, including Daily Reports, labor correction reporting, earned hours, and weekly efficiency metrics.
- Assist with monthly financial review meetings and executive reporting.
- Manage fixed asset tracking and reconciliation.
- Support the CFO with year-end audit preparation and required external audit documentation.
- Provide backup support for vouchering and job folder creation (excluding designated assignments).
- Process incoming mail and generate hold tags for materials received prior to shop order completion.
- Perform other duties as required to support business operations.
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