Accounting Manager/CPA

Job Overview: The Accounting Manager/CPA will oversee ZOE International's

Accounting Department, with responsibilities spanning financial reporting, donor
processing, audits, accounts payable, accounts receivable, cash flow management,
billing, journal entries, and payroll processing. This role ensures compliance with
accounting policies, manages financial operations efficiently, and provides leadership
and support to the accounting team.

Reports To: USA Director or Western Regional Director (WRD)

Employment Status: Full-Time, Non-Exempt, 40 hours per week

 

Key Responsibilities:
Financial Oversight &Compliance
Policy Adherence: Ensure accounting procedures align with established
accounting policies and regulatory requirements including GAAP and GAAS (for
county contracts).
System Optimization: Continuously improve and streamline internal systems
and workflows.
Compliance: Maintain compliance with CARF standards and update accounting
policies as necessary.
Team Development: Provide regular training, feedback, and management
support to the accounting department.
Ensure transparency in fundraising: Create and submit annual applications for
Combined Federal Campaign (CFC), and Evangelical Council for Financial
Accountability (ECFA).
Risk Management: Assist with financial risk assessments helping to identify
financial risks and solutions.

 

Accounts Receivable
Donor Contribution Processing: Oversee the processing of donor contributions
through Virtuous Donor System, Stripe, Classy, PayPal, and iDonate.
Special Donations: Manage and track special donations, such as stock options,
professional services, and gift-in-kind donations.
Grant Income; Expense Management: Oversee the processing of grants,
ensuring proper income and expense tracking. Collaborate with other
departments in applications for government and other grants, providing financial
data and analysis.
Billing: Coordinate with monthly billing for programs such as Los Angeles DMH
and any additional billing activities. Maintain receivable files and report on
overdue receivables. Collaborate with the DMH to support billing and monthly
correspondence with county authorities.

Accounts Payable
Check Request & Approval: Manage the disbursement request system,
including extraordinary spending approvals, new vendors, Zelle, Bill Pay, and
ACH payments in a timely fashion.
Credit Card Payments & Contracts: Review credit card payments, draft
contracts with vendors, and ensure compliance with financial policies, including
ASC606 Revenue Recognition.
Month-End Procedures: Provide support for month-end closing procedures as
necessary. Not limited to bank reconciliations, credit card reconciliations, payroll
allocations (by journal entry), DMH income, ZHY (Zoe Home for Youth) Income -
making sure county payments agree with days youth(s) have spent in the home,
and review.

Payroll Processing
Bi-Weekly Payroll: Process and ensure accuracy in bi-weekly payroll in
collaboration with HR.
Payroll Adjustments: Audit and reconcile benefits regarding invoices, payroll
deductions, taxes, and changes to payroll data for multiple states.
Retirement & Loan Contributions: Manage, reconcile and upload 403(b)
contributions and loan repayments. Assist staff with various retirement benefits
requests.
Labor Allocation: Ensure accurate labor allocation and reconciliation of payroll
journal entries across multiple departments.
Employee Support: Assist employees with timekeeping issues and
miscellaneous payroll-related inquiries.

Year-End Payroll Review: Collaborate with HR to review accrued payroll,
accrued vacation, etc., for year-end audit purposes. Review W-2 earnings and
deductions.
1099’s: Compile data relating to vendor payments and profile information; create
and file 1099 NEC and 1099 MISC.
Missionary Funds Management
Missionary Contributions: Review and manage missionary contributions,
reviewing monthly reports to supervisory staff and missionaries.
Short-Term Missions: Oversee accounting for short-term mission activities,
including expense tracking, wire transfers, and reconciliations.

Cash Management
Banking & Cash Flow: Monitor bank balances, oversee and optimize cash flow
by monitoring inflows and outflows to meet operational needs. Forecast future
cash requirements, and implement strategies to improve efficiency.
Bank Reconciliations: Execute monthly bank reconciliations in preparation for
month-end closing.
Backup Support: Serve as backup for bank deposits and oversee international
transfers, ensuring proper recording in accounting system.
Petty Cash & Gift Card Tracking: Reconcile and track petty cash and gift card
spending for ZHY and general ZOE use.
General Ledger & Financial Reporting
Profit &; Loss Management: Track and manage profit and loss reporting for the
organization.
Revenue Recognition: Review and audit monthly billing under ASC 606 for
proper revenue recognition.
Expense Coding & Reconciliation: Ensure proper coding of all payables and
receivables, tracking spending across various accounts.
ZHY Finances: Oversee and reconcile ZHY-specific finances, including
allowance spending and other financial tracking.
Month-End Closing: Review all income and expense data provided by financial
analyst including but not limited to credit card expenditures, balance sheet
accounts and funds within multiple cash accounts. Oversee closing process.
Reporting: Draft and review financial reports and analyses as required for
monthly executive finance meeting. Compile weekly income data and analyses
for internal reporting.

 

Budgeting & Financial Planning
Departmental Budgets: Develop and maintain annual budgets for multiple
departments, collaborating with department heads and executives.
· Company Budget: Compile departmental budget information, analyze prior years’
budgets and actuals, and assist in forecasting for various departments. Meet with
executive staff providing feedback and document changes. Review, report and manage
departmental budget spending.
Grant Budgets: Research and create detailed budgets for grants, ensuring
compliance with county requirements and adjusting as needed.
Budget Variance Reviews: Conduct monthly budget-to-actual meetings with
department heads and senior management.
Board Reporting: Prepare quarterly financial presentations for Board meetings
as required, including income, expenses, donor information and cash
management.

County Contracts & Reporting
Contract Management: Maintain financial records for various county contracts,
ensuring compliance with contract terms.
Service Delivery Plans (SDP): Prepare and submit SDP and Provisional Rate
Request (PRR) reports as required.
Annual Cost Reporting: Prepare and submit annual cost reports, ensuring
compliance with county standards and regulations (this report is presently
suspended by county).

Audit & Compliance
Annual External Financial Audits: Coordinate with auditors, compile and
upload all necessary financial and company data, and facilitate the annual audit
process by creating functional expense reports, consolidating with multiple
international entities, translate financials into USD, fixed assets etc.
Worker’s Compensation & DMH Fiscal Compliance Audits: Prepare required
documentation for worker’s compensation and fiscal compliance audits, ensuring
adherence to all necessary guidelines.
Internal Controls: Manage internal controls, ensuring compliance with audit
recommendations and the maintenance of effective financial practices. Strive to
improve processes for efficiency and control.

 

Tax & Regulatory Filings
Miscellaneous Tax Filings: Complete various tax filings, including BOE-2667,
571-L, and property tax audits as required.
Financial Analysis & Reporting: Assist other departments with financial
analysis and ad-hoc reporting needs.
Training & Support: Attend relevant financial training sessions presented by the
county for regulatory purposes and provide support for internal and external
stakeholders.

IT & System Support
Financial Systems: Assist with the management of accounting systems
(RightWorks, QuickBooks) for the U.S. and Thailand.
IT Support: Address issues related to accounting software and systems relating
to USA and Thailand. Meet with Thailand staff as needed to assist and solve
issues.
KPI Oversight or Performance Metrics
· Track key performance indicators (KPIs) to evaluate departmental effectiveness and
identify areas for improvement.

 

Desired Skills & Qualifications:
Technical Expertise: Proficient accounting skills with a solid understanding of
business and financial principles.
Communication: Strong interpersonal communication skills, including email and
phone etiquette, with an ability to engage with a range of stakeholders.
Integrity & Confidentiality: Demonstrated ability to handle sensitive financial
matters with discretion and professionalism.
Organizational Skills: Attention to detail and ability to manage multiple projects
simultaneously.
Core Values Alignment: Embody ZOE International's core values in all aspects
of work and interactions.

Experience:
Minimum Experience: 5+ years of experience in accounting or bookkeeping,
with non-profit experience preferred.
Education: Bachelor’s degree in Accounting (or equivalent professional
experience).

Technical Skills: Advanced proficiency in QuickBooks, Excel and Google
Sheets; experience with audit compliance with the focus on non-profit auditing
and GAAS; understanding of CRMs (Virtuous preferred); experience in Sage
Intacct a plus.

Requirements:
Training: Must complete ZOE International’s management training courses.
Physical Requirements: Ability to sit for long periods, stand, and lift up to 25lbs.
Location: Must be available for full-time work in Newhall, CA, with occasional
travel for meetings, audits, or training.
Work Eligibility: Must be legally eligible to work in the United States.