Accounting & HR Support Coordinator for 26-27Berkeley Rose is welcoming applications for a Part-time Accounting & HR Support Coordinator for 2026/27. This role will support the Business Office with managing the day-to-day accounting, bookkeeping and HR functions. The ideal candidate brings strong bookkeeping and accounting coordination skills, attention to detail, and comfort working independently within clearly defined systems.Key ResponsibilitiesAccounting & Bookkeeping OperationsProcess accounts receivable (AR), including tuition billing support, payment tracking, and family account reconciliation.Process accounts payable (AP), including vendor invoices, check runs, and electronic payments.Maintain accurate and timely financial records in the school's QuickBooks Online accounting system.Record deposits, journal entries, and routine adjustments.Administer expenses and income by tracking submissions, verifying documentation and coding, coordinating approvals in accordance with internal controls, and maintaining accurate reimbursement records.Tuition & Family Account SupportSupport Tuition, Afterschool, Enrichment classes and Summer Camps billing through FACTS tuition management system.Coordinate closely with the Enrollment Director regarding enrollment changes affecting billing. Occasionally, coordinate with Afterschool teachers to support Afterschool billing.Respond professionally to routine family account inquiries, escalating complex issues to Business Manager as appropriate.Payroll Administration & Compliance SupportAdminister bi-weekly payroll processing using QuickBooks Online or designated payroll systems.Maintain and prepare payroll data, including hours, stipends, and compensation adjustments, ensuring accuracy prior to processing.Enter or prepare payroll information for processing in accordance with established internal procedures.Track and reflect Employee leave/vacation as part of Payroll processing.Track Employee deductions as part of Payroll processing.Support payroll-related recordkeeping, documentation, and compliance requirements.Assist with year-end payroll reporting as requested.Benefits AdministrationAs part of Benefits Administration, maintain Employee Contribution to Retirement plan information to ensure deductions are processed accurately.Reconcile and ensure payments are made on time to the Employee's Retirement funds account.Maintain Employee's Health benefit related deduction and ensure deductions are processed accurately.Update deductions as and when changes are made in the Employee's benefits.Reporting & DocumentationMaintain organized digital and paper financial records.Assist with financial information requests from Business Manager or School Director.Follow established financial policies, procedures, and internal controls.Support the ongoing documentation and improvement of accounting systems.Participate in ongoing development and documentation of financial systems to support long-term organizational sustainability.HR SupportMaintain documentation required for Personnel files for new hires.Ensure Employees are up to date on required training such as CPR and other State and Federal training as in the school policy.General School AdministrationSupport the Administrative team during festivals and celebrations.Be available to open the school at 7:45am one day/week and close/lock the school campus at 5:30pm (after the last child leaves the school at the end of the Afterschool program) one day/week.Qualifications3–5 years of experience in bookkeeping, accounting support, or similar financial operations roles.Good understanding of accounts receivable, accounts payable, and reconciliations.Strong attention to detail and organizational skills.Ability to maintain confidentiality and exercise discretion.Proficiency with accounting software and spreadsheets (QuickBooks Online, preferred).Ability to provide clear and objective communication to families and within Administration.Demonstrated ability to manage accounting workflows.PreferredExperience in a school, nonprofit, or mission-driven organization.Familiarity with tuition-based billing or enrollment-driven revenue systems.Associate's degree or coursework in accounting, finance, or a related field.Interest in or openness to learning about and supporting Waldorf education and the school's mission and values.COMPENSATION & BENEFITSThis is an hourly, exempt position.Hourly rate will be between $35 to $45 depending on qualification and experience.Part-time Hours: 3 days per weekTO APPLY FOR THIS POSITIONPlease submit resume, cover letter and three references to hiring@berkeleyrose.org.#J-18808-Ljbffr