Accounting, Analysis Skills, Billing, Budget Management, Communication Skills, Conservation, Content Delivery/Distribution, Content Development, Contract Management, Database Administration, Delivery Management, Detail Oriented, Federal Government, Finance, Financial Management, Financial Reporting, Financial Systems, Funding, Grant Administration/Management, High School Diploma, Journal Entries, Microsoft Excel, Philosophy, Presentation/Verbal Skills, Project Development, Project Tracking, Project/Program Management, Publications, Purchase Orders, Reconciliation, Sales, Spatial Data, Spreadsheets, Statistics, Team Player, Time Management, Writing Skills
Department
Florida Natural Areas Inventory (FNAI)
Responsibilities
The Florida Natural Areas Inventory (FNAI) at Florida State University is looking for an experienced professional seeking a flexible position supporting our Accounting Specialist and Program Director in managing the large number of contracts and grants that support our program.
- Assist FNAI Director with administrative work associated with contract and grant management (develop project budgets from staff provided info, assemble proposals using staff provided content, submit proposals in RAMP system for university approval)
- Manage the project deliverables tracking spreadsheet and review project awards for all content related to deliverables/invoicing/financial requirements
- Send email reminders of project deliverable deadlines and provide financial statistics for deliverable reports
- Follow up with staff to confirm deliverables submissions and to get required financial statistics for invoicing, and work with other FSU departments to ensure timely submission of project invoices
- Complete sponsor and FSU required financial reporting for projects
- Approve Purchase Card charges and complete the reconciliation for Office Mgr.'s Purchase Card
- Serve as Contract Manager for all Contract module submissions
- Serve as back-up for Office Mgr. for SpearMart requisitions/purchase orders, Purchase Card reconciliations and Timesheet review and approvals
- Serve as back-up for Accounting Specialist for journal entries, Cost Transfer Justification forms and reviewing project closure forms prepared by other FSU departments
- Oversee the financial management and tracking of digital sales of FNAI publications on Amazon
- All other duties as needed and assigned
Qualifications
- Bachelors degree in accounting, finance, or similar field and two years of experience; or a high school diploma/equivalent and six years of experience in accounting, finance, or similar field.
- Intermediate or higher level of proficiency with Microsoft Excel
- Strong verbal and written communication skills
- Ability to establish and maintain effective working relationships with all levels of staff within a collaborative team environment
- Skill in gathering, reviewing, interpreting, and reconciling financial and accounting data for accuracy, completeness, and compliance
- High level of attention to detail
Preferred Qualifications
- Experience with managing contracts and grants
- Knowledge of Florida State University financial systems and processes a plus
Other Information
The Florida Natural Areas Inventory (FNAI) is Floridas Natural Heritage Program and state member of the NatureServe network. We are housed within the Florida Resources and Environmental Analysis Center at Florida State University. As the Florida Heritage Program, one of our primary responsibilities is maintaining a spatial database of information on Floridas rarest species and conservation lands but we also work on an array of applied research projects to inform conservation and land management decision making with funding provided by state and federal agency partners.
Contact Info
For questions, or more information, contact Frank Price, FNAI Director or Sean Riggs, Accounting Specialist.
University Information
One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses.
Anticipated Salary Range
$28 per hour, commensurate with education and experience.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an OPS/temporary job.
Based on the duties, this position may require completion of a criminal history background check.
This position is being advertised as open until filled.
The schedule is approximately 20 hours per week.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.