Accounting Clerk

Brief Summary:

Accounting Clerks are responsible for processing accounts payable and accounts receivable transactions in support of the Properties team. This includes invoice processing, payment application, maintaining financial records, and working closely with vendors, tenants, branch personnel, and outside accountants. Employees in this classification are supervised and work within the framework of well-defined policies and procedures. This position requires confidentiality, accuracy, and critical thinking.

Essential Functions:

Accounts Payable (AP):

• Verify and process invoices for payment (verify pricing, quantities, coding, and update appropriate spreadsheets)
• Edit entry journals
• Reconcile vendor statements
• Assist with check runs as assigned
• Review and correct contracts prior to submission for signature
• Develop and maintain relationships with vendor representatives

Accounts Receivable (AR):

• Generate and distribute invoices to tenants/customers
• Apply payments (checks, ACH, wires) and update accounting records
• Reconcile AR balances and investigate discrepancies
• Monitor aging reports and follow up on outstanding balances
• Coordinate with property/branch personnel regarding billing and collections

General Accounting Duties:

• Maintain fixed assets and depreciation schedules
• Submit tax reports
• Maintain accurate and organized financial records
• Work cooperatively in a team environment within the framework of the company's defined rules, procedures, goals, and directives
• Other duties as assigned

Knowledge, Skills and Experience:

Required:

• Bachelor's degree in Accounting, Finance, or Business Administration, or
  2–4 years of Accounts Payable/Receivable experience with an Associate degree in bookkeeping or accounting
• Good working knowledge of Excel and accounting principles
• Proficient with 10-key and other office-related equipment/machines
• Competent English communication skills
• Strong attention to detail and organizational skills
• Properties experience is a huge plus

Preferred:

• Experience with property management or real estate accounting
• Experience coding construction invoices is a plus

Supervisory Responsibility:

N/A

Work Environment:

Well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation