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Accounting Assistant

MedHQ

Westchester, IL

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JOB DETAILS
SALARY
$55,000–$60,000
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Accrual-Basis Accounting, Administrative Skills, Analysis Skills, Balance Sheet, Bookkeeping, Business Administration, Cash Flow, Cash Management, Communication Skills, Customer Relations, Customer Support/Service, Customer Training, Depreciation, Detail Oriented, Develop and Maintain Customers, Documentation, Finance, Financial Administration, Financial Audit, Financial Operations, Financial Procedures, Financial Reporting, Financial Support, Fixed Asset Management, Healthcare, Human Resources, Life Insurance, Microsoft Excel, Multitasking, Operational Support, Operations, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Reconciliation, Record Keeping, System Operations, Tax Accounting, Tax Returns, Time Management, Vision Plan, Writing Skills
LOCATION
Westchester, IL
POSTED
1 day ago

Come Join Our Team!

Our Administrative Services Organization provides healthcare clients with best-in-class back-office support services, including Accounting and Human Resources. We are known for delivering exceptional client service, maintaining strong client relationships, and providing timely, accurate financial support.

We are seeking a detail-oriented and service-focused Accounting / Finance Assistant to support multiple client accounts while assisting with day-to-day bookkeeping, accounting operations, and financial reporting. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and building strong professional relationships.

Position Summary

The Accounting / Finance Assistant supports Accounting Managers and client accounts through bookkeeping, reconciliations, financial reporting, and administrative accounting functions. This role plays a key part in maintaining accurate financial records, supporting daily accounting operations, and assisting with financial reporting and cash management activities.

The ideal candidate is professional, organized, detail-oriented, and committed to providing exceptional service to both clients and internal team members.

Essential Duties and Responsibilities

Accounting & Financial Reporting

  • Prepare and analyze account reconciliations and supporting client workpapers.
  • Review balance sheet accounts for accuracy and identify discrepancies requiring adjustments.
  • Maintain fixed asset schedules and depreciation records.
  • Assist with cash flow reporting and cash position monitoring.
  • Support Accounting Managers during tax preparation, audits, and financial reviews.
  • Assist with monthly and year-end financial reporting processes.

Bookkeeping & Daily Financial Operations

  • Support daily accounting system operations.
  • Perform bank reconciliations.
  • Process accounts payable and accounts receivable transactions.
  • Record and reconcile ACH payments and cash receipts.
  • Download and update daily bank activity and deposits.
  • Prepare and print client checks for processing.
  • Maintain accurate financial records and supporting documentation.

Client & Administrative Support

  • Build and maintain positive relationships with clients and internal team members.
  • Provide bookkeeping and administrative support to Accounting Managers.
  • Assist in training client administrative staff on accounting systems and procedures.
  • Support the development and maintenance of department procedures and operational documentation.
  • Communicate effectively with clients, vendors, and management regarding accounting matters.
  • Assist with process improvement initiatives and special projects as assigned.

Qualifications

Education & Experience

  • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Minimum of 2-3 years of accounting, bookkeeping, or finance experience preferred.
  • Healthcare industry experience is a plus.

Knowledge, Skills & Abilities

  • Proficiency in Microsoft Excel and accounting software applications.
  • Strong understanding of accounting principles, bookkeeping procedures, and financial reporting.
  • Knowledge of accrual-based accounting preferred.
  • Strong analytical, organizational, and problem-solving skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and commitment to accuracy.
  • Ability to work independently and collaboratively in a team environment.
  • Demonstrated professionalism and customer service orientation.

Work Schedule

  • Full-Time
  • Hybrid Office/Remote Schedule
  • Monday through Friday
  • Flexible Hours Available
  • No Weekends

Benefits

  • Competitive Salary
  • Bonus Opportunity
  • Medical, Dental, Vision, and Life Insurance
  • 401(k) Plan
  • Paid Time Off (PTO)
  • Flexible Spending Account (FSA)
  • Professional Office Environment
  • Onsite Amenities
  • Free Parking

Why Join Us?

This is an excellent opportunity to join a growing organization that values teamwork, client service, and professional development. You'll work alongside experienced professionals, gain exposure to a variety of accounting functions, and play a meaningful role in supporting healthcare organizations across the country.

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About the Company

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MedHQ